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About the Role

The Payroll Lead will be responsible for the day-to-day operations of payroll and all related tax filings and reporting. This role establishes checks and balances to ensure payroll compliance, accuracy, and timeliness while monitoring and overseeing multi-state payroll activities for 500+ employees throughout the U.S. and Canada.

Responsibilities

• Lead the administration of payroll-related activities in a rapidly changing internal environment.
• Serve as an effective partner and liaison with both internal/external stakeholders for all payroll related activities.
• Direct and coordinate the flow of the payroll function including ongoing process improvement assessments.
• Work with various internal and external team members to provide guidance and feedback on payroll processes.
• Administer payroll transactions that are timely and in accordance with all applicable State/Federal laws and IRS regulations.
• Manage all payroll and expense transactions.
• Oversee the production of bi-monthly payroll.
• Work with payroll vendor, HR, Finance, etc.
• Audit pay records (intern hourly pay records and PTO) and check timesheets submitted for accuracy and timeliness.
• Address employee questions and concerns in an efficient manner.
• Liaise with Human Resources to verify and confirm employee pay calculations.
• Review, validate, and authorize correspondence with tax and government agencies and work to resolve with our payroll service providers as needed.
• Support finance/accounting needs, including preparation of payroll journal entries, reconciliation of payroll GL accounts and point of contact for finance-related questions.
• Document all aspects of the payroll process and ensure proper controls are in place.
• Perform monthly reconciliations of payroll-related liabilities, such as benefits and PTO.
• Review, process, and release for payment/reject electronic expense reports in the expense management system.
• Perform other duties as required.

Requirements

• Associates or Bachelor required
• 7+ years of payroll service experience
• Demonstrated working knowledge of accounting and the general ledger
• Must have demonstrated experience developing and complying with internal controls
• Previous experience with multiple payroll vendors and leading system implementations and upgrades is necessary
• Ability to work independently with minimal supervision
• Excellent time management skills with the ability to prioritize multiple tasks
• Demonstrated ability to interact with multiple levels within the company and external contacts
• Must be able to influence others in acceptance, approval, and technical clarification
• Ability to keep all records and information in strict confidentiality, with attention to detail
• Must be time-oriented, organized, and able to follow through when issues arise
• Ability to effectively present information and respond to questions managers and fellow employees
• Strong data entry and mathematical skills
• Strong ability to apply common sense understanding, judgment, and leadership to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standard and crisis situations

Skills

• Payroll experience with utilizing ADP or similar out-sourced payroll processing
• Practical knowledge of payroll and time systems and ERP systems such as Workday, ADP, NetSuite, or similar, and implementation practices
• Excellent written and verbal communication

Location

• Dallas
• Amsterdam
• Barcelona
• Madrid
• London
• Paris
• Tokyo
• Seoul
• Munich

Work Type

• Full-time

Experience Level

• 7+ years

Education Level

• Associates or Bachelor required
• Bachelor’s or higher degree in accounting or similar field preferred
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred

Salary/Compensations

• $93,386-$128,407

Benefits

• Medical
• Retirement
• Other company-sponsored benefits

About the Company

• At o9, our mission is to be the Most Value-Creating Platform for enterprises by transforming decision-making through our AI-first approach.
• By integrating siloed planning capabilities and capturing millions—even billions—in value leakage, we help businesses plan smarter and faster.
• This not only enhances operational efficiency but also reduces waste, leading to better outcomes for both businesses and the planet.
• Global leaders like Google, PepsiCo, Walmart, T-Mobile, AB InBev, and Starbucks trust o9 to optimize their supply chains.
• At o9, transparency and open communication are at the core of our culture.
• Collaboration thrives across all levels—hierarchy, distance, or function never limit innovation or teamwork.
• Beyond work, we encourage volunteering opportunities, social impact initiatives, and diverse cultural celebrations.
• With a $3.7 billion valuation and a global presence across Dallas, Amsterdam, Barcelona, Madrid, London, Paris, Tokyo, Seoul, and Munich, o9 is among the fastest-growing technology companies in the world.
• Through our aim10x vision, we are committed to AI-powered management, driving 10x improvements in enterprise decision-making.
• Our Enterprise Knowledge Graph enables businesses to anticipate risks, adapt to market shifts, and gain real-time visibility.
• By automating millions of decisions and reducing manual interventions by up to 90%, we empower enterprises to drive profitable growth, reduce inefficiencies, and create lasting value.

Equal Opportunity

• o9 is an equal-opportunity employer that values diversity and inclusion.
• We welcome applicants from all backgrounds, ensuring a fair and unbiased hiring process.
• Join us as we continue our growth journey!