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About the Role

The Administrative Assistant III performs a wide variety of skilled technical and administrative tasks, including managing correspondence, organizing files, preparing presentations, scheduling, and providing support to officers or directors. This role requires experienced individuals working under direct supervision.

Responsibilities

• Creates routine correspondence, reports, and forms in support of the department.
• Types, formats, and edits non-routine correspondence, reports, forms, and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens and routes calls, and takes messages for senior staff.
• Provides information as appropriate and greets and assists visitors.
• Receives, opens, and routes mail for officers and prepares mail for pick-up.
• Obtains information and materials and prepares reports.
• Assures that documents and materials are copied, collated, and distributed as required.
• Orders, stocks, and distributes stationery, forms, office supplies, equipment, and furniture.
• Schedules and organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.
• Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports.
• Demonstrates FINRA’s values.
• Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Requirements

• High school diploma or equivalent.
• College degree or six years administrative experience.
• Knowledge of office procedures, grammar, punctuation, and spelling.
• Ability to work with sensitive and confidential information.
• Proficiency in the use of word processing, spreadsheet, and presentation software.
• Ability to work independently, manage the responsibility of various projects and duties simultaneously, and ensure completion of numerous tasks.
• Demonstration of FINRA’s values.
• Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Skills

• Word processing software
• Spreadsheet software
• Presentation software

Location

• Los Angeles, CA
• San Francisco, CA
• CO
• FL
• TX
• IL
• PA
• MA
• MD
• VA
• Washington, DC
• NY
• NJ

Work Type

• Hybrid
• Occasional travel
• Overtime

Experience Level

• Experienced in assigned roles
• Six years administrative experience (alternative to college degree)

Education Level

• High school diploma or equivalent
• College degree

Salary/Compensations

• Los Angeles, CA: Minimum Hourly Rate $33.00, Maximum Hourly Rate $50.00
• San Francisco, CA: Minimum Hourly Rate $35.00, Maximum Hourly Rate $52.00
• CO/FL/TX: Minimum Hourly Rate $26.37, Maximum Hourly Rate $46.23
• IL/PA: Minimum Hourly Rate $28.94, Maximum Hourly Rate $50.91
• MA/MD/VA/Washington, DC: Minimum Hourly Rate $30.22, Maximum Hourly Rate $53.07
• NY/NJ: Minimum Hourly Rate $30.22, Maximum Hourly Rate $55.49

Benefits

• Discretionary bonus
• Overtime pay
• Comprehensive health, dental and vision insurance
• Basic life insurance
• Accidental death and dismemberment insurance
• Supplemental life insurance
• Spouse/domestic partner and dependent life insurance
• Spouse/domestic partner and dependent accidental death and dismemberment insurance
• Short-term disability insurance
• Long-term disability insurance
• Long-term care insurance
• Business travel accident insurance
• Disability insurance
• Legal insurance
• Immediate participation and vesting in a 401(k) plan with company match
• FINRA-funded retirement contribution
• Tuition reimbursement
• Commuter benefits
• Adoption assistance
• Backup family care
• Surrogacy benefits
• Employee assistance programs
• Wellness programs
• 15 days of paid time off
• 5 personal days
• 9 sick days
• Two volunteer service days
• Military leave
• Jury duty leave
• Bereavement leave
• Voting and election official leave
• Care of a family member leave (available after 90 days of employment)
• Childbirth and parental leave (available after 90 days of employment)
• Nine paid holidays

About the Company

• FINRA is a registered trademark of the Financial Industry Regulatory Authority, Inc.
• FINRA's mission is investor protection and market integrity.

Equal Opportunity

• All qualified applicants receive consideration for employment without regard to any legally protected category, including race, color, age, national origin, ethnicity, religion, disability, genetic information, military or veteran status, sex, or any other status or classification protected by state or local law.
• FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA’s Employee Relations team at 240-386-4865 or by email at EmployeeRelations@FINRA.org.
• FINRA abides by the requirements of 41 CFR 60-741.5(a).
• FINRA abides by the requirements of 41 CFR 60-300.5(a).