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About the Role

We are seeking an Administrative Assistant to support three Directors within the Workplace/FinOps team. This role is based in our London office and will work closely with regional Workplace leads, HR business partners, Finance, and cross-functional partners across multiple time zones.

Responsibilities

• Managing complex calendars for three Directors, including scheduling and confirming meetings across time zones.
• Coordinating and supporting team offsites, training sessions, and regional Workplace events.
• Arranging domestic and international travel.
• Processing expenses, raising purchase orders, tracking budget items, and maintaining Google group distribution lists.
• Preparing presentation materials, agendas, and meeting notes.
• Managing communication and information flow across Workplace, HR, Finance, and regional teams.
• Coordinating with Workplace leads and assistants to keep the wider org aligned.
• Building strong working relationships with peers and assistants across regions.
• Handling confidential or sensitive information with discretion.

Requirements

• 5+ years of experience as an administrative assistant, including supporting at Director level or above.
• Experience working with international teams across multiple time zones.
• AI proficiency, including comfort using AI tools to support day-to-day admin work.
• Able to prioritise, manage complex calendars, and coordinate across multiple stakeholders.
• Able to work effectively both independently and as part of a team, in a dynamic setting.
• Strong organisational skills and attention to detail.
• Resilience and flexibility to adapt to changing priorities.
• Effective written and verbal communication skills.
• Proficiency in Google Suite (or similar productivity tools).
• Ability to handle confidential information with sound judgment.
• A commitment to embrace and advocate for inclusion.
• Previous experience supporting a Workplace, Real Estate, or FinOps function.
• Experience coordinating events, off-sites, or training.
• A second European language, or additional language skills relevant to our international markets.

Skills

• AI proficiency
• Google Suite proficiency
• Organisation
• Attention to detail
• Prioritisation
• Calendar management
• Stakeholder coordination
• Independent work
• Teamwork
• Adaptability
• Written communication
• Verbal communication
• Judgment
• Inclusion advocacy
• Event coordination
• Language skills

Location

• London

Work Type

• Full-time

Experience Level

• Director level support
• 5+ years of experience

About the Company

• Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages.
• Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.
• Within the FinOps organisation, the Workplace team is responsible for far more than managing office space. We elevate the Netflix experience so that each individual feels inspired and equipped to do the best work of their lives.
• The Finance and Strategy team defines the long-term Ad Strategy direction for the Ads business by advising local Ads leadership on market positioning, strategic initiatives, and growth priorities.

Equal Opportunity

• We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.