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About the Role

The Max Planck Institute for Educational Research is a research institute in Berlin with approximately 350 employees from around the world. We conduct multidisciplinary research on the conditions and processes of human development and education. Our goal is to understand how people develop in their environment, act within it, and are influenced by it. We aim to make findings accessible and create knowledge spaces to enable our society to shape its living world effectively. Interdisciplinarity, cutting-edge research, and great intellectual freedom characterize our work. Our working languages are German and English.

Responsibilities

Administrative coordination of research projects
Travel and appointment planning
Support for scientific guests
Independent handling of internal and external correspondence in German and English
Central point of contact for the research area and interface to administration, service units, and external partners
Support with administrative processes (e.g., procurement, billing, personnel and project documents)
Secure and discreet handling of confidential information

Requirements

Completed commercial or administrative training (e.g., Clerk for Office Management, Administrative Assistant, or similar)
Several years of relevant professional experience in a secretarial or assistant role
Very good knowledge of MS 365 (especially Outlook, Word, Excel, Teams)
Very good written and spoken German and English skills
Experience in a scientific environment (university, research institute, third-party funding or project context) is advantageous
Experience in supporting executives or committees is advantageous
Good understanding of university or science-related administrative structures is advantageous
Strong communication skills
Organizational skills
Structured and independent way of working
Ability to maintain an overview even with parallel tasks
Service and team-oriented
Reliable, careful, and responsible work ethic
Friendly, professional, and confident demeanor at all times

Skills

MS 365 (Outlook, Word, Excel, Teams)
German
English
Communication
Organization
Independent work
Teamwork
Reliability
Carefulness
Responsibility

Location

Berlin

Work Type

Full-time
Limited term
Hybrid (up to 40% mobile work)

Experience Level

Several years of relevant professional experience

Education Level

Completed commercial or administrative training

Salary/Compensations

E 9a TVöD Bund

Benefits

Access to further training opportunities from the Planck Academy of the MPG
Flexible working hours
Possibility of mobile work (up to 40%, depending on workflows)
Annual special payment according to TVöD
30 vacation days, plus December 24th and 31st off
Kindergarten cooperation with own place contingents
Parent-child room at the institute
Very good public transport connections (U3 Breitenbachplatz, barrier-free)
Job ticket
Institute canteen and biodiverse institute garden
Various offers on the topic of 'Health in the Workplace' (e.g., fitness room, massage, yoga)
Extensive support services, e.g., International Office, Representation for Severely Disabled Persons, Equal Opportunities Officer, Mental Health Support

About the Company

The Max Planck Institute for Educational Research is a research institute in Berlin with approximately 350 employees from around the world.
We conduct multidisciplinary research on the conditions and processes of human development and education.
Our goal is to understand how people develop in their environment, act within it, and are influenced by it.
We aim to make findings accessible and create knowledge spaces to enable our society to shape its living world effectively.
Interdisciplinarity, cutting-edge research, and great intellectual freedom characterize our work.
Our working languages are German and English.

Equal Opportunity

The Max Planck Society strives for gender equality and diversity, as diversity, equality, and inclusion enrich our community and promote scientific excellence.
We have therefore set ourselves the goal, among others, of increasing the proportion of women in areas where they are underrepresented and employing more severely disabled people.
In this spirit, we expressly welcome applications from people who are often underrepresented in the workplace due to characteristics such as gender identity, disability, religion, ethnic origin, and age.
On our website, you can get an impression of how we understand and live diversity and what opportunities we offer to cater to your individual needs.
Diversity-sensitive working environment (e.g., exchange formats, networking, barrier-reduced and gender-neutral toilets)