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About the Role

The Accounts Receivable Coordinator supports the Business & Operations team by managing accounts receivable and billing processes for external partners, including Texas school districts and state agencies. This role serves as the primary point of contact for partner billing inquiries, maintaining proactive communication and delivering excellent customer service to ensure accurate and timely receipt of funds. The Accounts Receivable Coordinator also supports the tracking and follow-up of cooperative program and data sharing agreements, collaborating with internal stakeholders to facilitate timely completion. This position plays a critical role in maintaining accurate financial records and fostering productive relationships with external partners.

Responsibilities

Manages accounts receivable process including creating, distributing, and sending invoices to external partners, including Texas school districts, state agencies, and others as applicable.
Reconcile receivables and take steps to ensure receipt of funds.
Maintains accurate and up-to-date records of payment statuses.
Maintains accounting records and produce accounting reports.
Maintains proactive and professional communication with external partners, including Texas school districts and state agencies, regarding invoice status, payment timelines, and any outstanding balances.
Conducts timely follow-up correspondence to ensure accurate and prompt receipt of funds, serving as a reliable and responsive point of contact for billing inquiries.
Prioritizes delivering excellent customer service by providing clear, accurate billing information and resolving discrepancies or questions with professionalism and efficiency.
Supports the processing of cooperative program agreements and data sharing agreements with external partners, including Texas school districts and state agencies such as TEA.
Tracking agreement statuses, following up on outstanding items, and collaborating with relevant stakeholders to facilitate timely completion.
Builds and maintains collaborative relationships with University staff, vendors, and external partners.
Ensures accurate recordkeeping and compliance with records retention requirements.
Stays current on relevant university, state, and federal policies.
Supports the Business Operations Team with additional projects as assigned and participates in ongoing staff development and processes improvement initiatives.

Requirements

Bachelor's degree in accounting, finance, business administration, or a related field.
Experience in accounts receivable, billing, or a related financial function.
Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities.
Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes with a high level of attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to build and maintain professional relationships with external partners and internal stakeholders.
Proficiency with spreadsheet and word processing applications, including Microsoft Office applications and Smartsheet or similar tracking tools.
Relevant education and experience may be substituted as appropriate.
Familiarity with university procurement, payment, and audit processes, including documentation standards and approval workflows.
Experience working with Texas school districts, state agencies, or other educational or governmental entities.
Experience in preparation, processing, and negotiation of contract proposals and awards.
A criminal history background check will be required for finalist(s) under consideration for this position.
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.
Documents need to be presented no later than the third day of employment.
Failure to do so will result in loss of employment at the university.

Skills

Accounts receivable
Billing
Financial systems
Procurement systems
Project management systems
Organizational skills
Coordination skills
Attention to detail
Accuracy
Written communication
Verbal communication
Relationship building
Microsoft Office applications
Smartsheet
Spreadsheet applications
Word processing applications

Location

AUSTIN, TX

Work Type

Hybrid telework available
Hybrid work environment

Experience Level

40 hours per week

Education Level

Bachelor's degree in accounting, finance, business administration, or a related field.

Salary/Compensations

$60,000 +

Benefits

100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays

About the Company

UT Austin offers a competitive benefits package.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.