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About the Role

The Administrative Assistant provides essential clerical support, ensuring high standards of communication and an organized office environment. This role is crucial for the timely distribution of materials and maintaining efficient operations.

Responsibilities

• Provide daily administrative support to all programs through various tasks and reporting processes.
• Ensure accurate and timely recording of case materials, foster parent files, census data, and reports.
• Complete reports and vouchers accurately and on time for billing and revenue purposes.
• Model high-performing team standards daily.
• Participate in staff and supervisory meetings, trainings, and in-service opportunities to enhance job skills and professional growth.
• Cross-train with other department members to provide backup assistance during high demand, vacancies, or duty reassignments.
• Maintain proficiency in office technology and systems, updating skills as needed.
• Produce professional documents, worksheets, and databases relevant to the position.
• Demonstrate organization, attention to detail, and follow-through on assignments and projects.
• Handle changing responsibilities and demands professionally, performing consistently under pressure and in emergencies.
• Confer with supervisors as appropriate before making decisions and judgments based on available evidence.
• Ensure compliance with Agency, State, Federal, and Accreditation standards.
• Maintain confidentiality, sharing information only on a need-to-know basis.

Requirements

• Strong computer skills required.
• Some experience in an office and administrative capacity strongly preferred.
• Excellent verbal and written communication skills required.
• Excellent problem-solving skills required.
• Excellent record-keeping skills required.
• Excellent organizational skills required.
• Strong working knowledge of computers and other standard office equipment required.
• Ability to assume responsibilities without supervision required.
• Ability to exercise initiative required.
• Ability to maintain strict confidentiality required.
• Ability to portray a professional image required.

Skills

• Computer skills
• Verbal communication
• Written communication
• Problem solving
• Record keeping
• Organizational skills
• Office technology
• Office systems
• Document production
• Worksheet production
• Database production

Location

• On-site

Work Type

• Full-time
• On-site

Experience Level

• Some experience in an office and administrative capacity strongly preferred

Education Level

• High School Diploma / GED required
• Associates degree preferred

Salary/Compensations

• $20-21 an hour

Benefits

• Student Loan and Tuition Reimbursement
• Employee Assistance Program
• Employee Discounts at the Southern Tier Community Center
• Opportunities for Professional Development
• Agency-Paid CEUs
• License Prep Course
• License Exam
• 403(b) with 6% employer contribution
• PTO plus 9 paid holidays
• Childcare Reimbursement
• Health Insurance
• Dental Insurance
• Vision Insurance
• HSA/FSA Accounts
• Life Insurance

About the Company

• Serving with Compassion, Creativity, and Consistency.

Equal Opportunity

• Children's Home is an Equal Opportunity Employer.
• We celebrate diversity and are committed to creating an inclusive environment for all employees.
• We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristics.