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About the Role
Capital One is seeking a detail-oriented, innovative, and confident Executive Assistant to provide exceptional support to an executive and their team. This pivotal role is central to the success of a well-run, efficient organization, requiring adaptability to changing demands, a collaborative spirit, and the ability to reinforce a culture of excellence and integrity.
Responsibilities
- Provide an exceptional standard of support for the executive, serving as a gatekeeper and central point of contact.
- Manage daily calendars, adjusting and prioritizing schedules based on last-minute changes.
- Arrange meetings and team events, including creating invitations, reserving rooms, and organizing catering and A/V services.
- Answer incoming calls and provide support by taking detailed messages.
- Organize travel arrangements and create expense reports using Capital One systems.
- Serve as a role model for administrative professionals by mentoring others and maintaining high levels of customer service.
- Manage multiple projects, take on new responsibilities, provide autonomous solutions, and handle novel issues.
Requirements
- High School Diploma, GED or equivalent certification
- At least 3 years of Administrative experience
- At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting executives
- At least 3+ years of meeting and event planning experience
- Experience setting up video conference and Zoom/Skype technology for meeting users
- Experience planning ahead and managing time effectively
- Excellent written and verbal communications
- Excellent organizational skills
- Highest level of integrity, honesty, and accountability
- Collaborative self-starter who excels at multitasking
- Extensive experience in handling confidential and sensitive materials with discretion
- Strong communication and organizational skills (written and verbal)
- Excellent problem-solving and time management skills
- Flexibility and ability to adapt to constantly changing demands
- Capability to take on new and unfamiliar tasks
- Ability to prioritize workload proactively and expeditiously
- Highly motivated, energetic, extremely personable
- Comfortable working closely with executive management
Skills
- Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Google Suite
- Calendar management
- Meeting and event planning
- Video conference setup
- Zoom/Skype technology
- Time management
- Written communication
- Verbal communication
- Organizational skills
- Problem-solving
- Multitasking
Location
- San Francisco, CA
- San Jose, CA
Work Type
- Full-time
Experience Level
- 3+ years of Administrative experience
- 7+ years of experience as an Executive Assistant or Administrative Assistant
- 3+ years of calendar management supporting executives
- 3+ years of meeting and event planning experience
Education Level
- High School Diploma, GED or equivalent certification
- Bachelor's Degree
Salary/Compensations
- $103,300 - $117,900
Benefits
- Comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.
About the Company
- Capital One is a company with a high-energy, collaborative, professional environment and an evolving culture due to continuous growth.
- Capital One offers an environment that inspires a can-do-anything spirit with a multitude of supportive resources and managers who encourage you to be your best.
Equal Opportunity
- Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws.
- Capital One promotes a drug-free workplace.
- Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries.