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About the Role

Join KFM Engineering & Design as an Administrative Assistant in Austin, supporting the Survey team with essential administrative and project coordination tasks, including proposal assistance, project setups, timesheet tracking, invoice delivery, project control reporting, and lien releases.

Responsibilities

• Support the Survey team with administrative tasks related to project execution.
• Assist with the preparation and formatting of proposals and project setup documentation.
• Track and organize timesheets for team members to ensure accurate reporting.
• Help facilitate customers invoice delivery and communicate with relevant stakeholders.
• Compile and update project control reports, including Estimates to Complete (ETCs).
• Prepare and manage lien releases and related documentation.
• Maintain organized records and files to support team efficiency and compliance.
• Communicate regularly with project managers and office leadership regarding administrative needs.
• Assisting management with ordering office supplies
• Coordinate with accounting and operations teams for smooth project administration.
• Perform additional administrative duties as assigned.

Requirements

• High school diploma or GED required; Associate degree or administrative certification is a plus.
• 2+ years of administrative experience in a professional office environment; A/E/C industry experience preferred.
• Strong organizational and time-management skills with a keen attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with project management or accounting software is a plus.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced setting.
• Comfortable working independently and collaboratively within a team.
• Professionally managing confidential information.

Skills

• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Project management software
• Accounting software
• Organizational skills
• Time-management skills
• Attention to detail
• Verbal communication skills
• Written communication skills
• Task prioritization
• Collaboration

Location

• Austin

Work Type

• Onsite

Experience Level

• 2+ years of administrative experience

Education Level

• High school diploma or GED
• Associate degree or administrative certification is a plus

Benefits

• 100% company-paid medical insurance
• Long/short-term disability coverage for employees
• 401(k) plan with a dollar-for-dollar match up to 6%
• Generous paid time off (PTO)
• Company holidays
• Opportunities to participate in company events
• Opportunities for career advancement and professional development

About the Company

• KFM is a premier civil engineering, design, and land use consulting firm in Texas with over 80 years of combined experience and more than 5,000 successful projects.
• KFM is committed to exceeding expectations through exceptional communication, rigorous quality control, proactive project management, strong client relationships, and deadline-focused execution.
• KFM is dedicated to community engagement, supporting charitable organizations, and fostering a sustainable future.
• KFM Engineering & Design continues to shape the landscape of Texas and beyond.