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About the Role

This position provides proactive administrative support to senior leaders in the Technology division, functioning with minimal supervision and utilizing a high degree of independence, tact, initiative, discretion, and judgment. The role is accountable for coordinating the overall administrative support for the department and serves as a trusted partner to Technology leadership.

Responsibilities

• Develop, edit, and finalize executive presentations for committees and meetings
• Take meeting minutes
• Extensive calendar management for senior leaders
• Prepare meeting materials and coordinate agendas
• Manage leaders’ travel arrangements
• Prepare and monitor budgets for leaders’ cost centers
• Prepare monthly expense reports
• Process and record invoices
• Review and prioritize incoming correspondence for senior leaders
• Draft senior leaders’ correspondence
• Plan and coordinate offsite meetings and team events
• Arrange for catering for meetings and events
• Greet visitors and answer general inquiries
• Represent the senior leaders’ office with a high degree of efficiency and assistance to other internal or external senior leaders and executives

Requirements

• A minimum of 10 years of administrative assistance support
• Excellent MS Office Skills: Word, Excel and PowerPoint
• Ability to maintain discretion and confidentiality at all times on a wide range of issues
• Ability to identify and prioritize items requiring immediate action, along with any pertinent information to facilitate decision making
• Strong customer service orientation; a flexible and willing ‘can do’ attitude
• Ability to be diplomatic, tactful and use discretion in all situations with all levels of business partners
• Proven ability to work independently on multiple tasks while demonstrating initiative
• Demonstrated good judgment and creative analytical skills
• Experience in managing a senior executive’s calendar using knowledge of organizational and divisional priorities to effectively manage demand for time
• Excellent time-management, interpersonal skills and ability to handle multiple tasks in a dynamic environment
• Willingness to provide support outside of regular business hours when necessary
• May be required to support the divisional budget process
• Candidates must be legally entitled to work in the country where this role is located

Skills

• MS Office Skills: Word, Excel and PowerPoint
• Discretion and confidentiality
• Prioritization
• Customer service orientation
• Diplomacy and tact
• Independent work and initiative
• Good judgment
• Creative analytical skills
• Calendar management
• Time-management
• Interpersonal skills
• Handling multiple tasks

Location

• Remote

Work Type

• Hybrid
• Full-time

Experience Level

• Minimum of 10 years of administrative assistance support

Salary/Compensations

• $75,000 - $120,000

Benefits

• Pay-for-performance with base salary and annual incentive
• Numerous opportunities for professional growth and development
• Comprehensive employer paid benefits coverage
• Retirement income through a defined benefit pension plan
• The opportunity to invest back into the fund through our Deferred Incentive Program
• Competitive time off
• Flexible Travel Program: option to work abroad in another region/country for up to a month each year
• Employee discount programs including Edvantage and Perkopolis

About the Company

• At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.

Equal Opportunity

• Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.