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About the Role

The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support department operations and assist with MWBE and SDVOB programs. This role provides administrative, logistical, and project coordination support, focusing on maintaining accurate records and assisting with reporting for MWBE program initiatives.

Responsibilities

• Provide administrative support to the Assistant Vice President and Director of OCSD.
• Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines.
• Support data collection, analysis, and preparation of reports, presentations, and dashboards.
• Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS.
• Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested.
• Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers.
• Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences.
• Provide the highest standard of customer service to internal and external partners and stakeholders.
• Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments.
• Participate in MWBE, SDVOB and other related expos and events, as necessary.
• Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary.
• Contribute to process improvements and help develop tools or templates for more efficient program delivery.
• Perform projects, tasks and other duties as assigned by Supervisor.

Requirements

• Applicants MUST submit a cover letter with resume to be considered.
• 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management.
• Excellent interpersonal, oral, and written communications skills.
• Ability to manage multiple projects in a fast-paced environment.

Skills

• Microsoft Office Suite (Excel, Word, PowerPoint)
• Database management
• Interpersonal skills
• Oral communication skills
• Written communication skills
• Organizational skills
• Attention to detail
• Project coordination

Location

• In-office presence required

Work Type

• Hybrid work schedules may be possible

Experience Level

• 3+ years of experience

Education Level

• HS degree with some post HS college coursework (Associate's degree preferred but not required)

Equal Opportunity

• Minorities, women, and individuals with disabilities are encouraged to apply.
• Please contact Human Resources if you require an accommodation.