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About the Role
Studio in a School seeks a dedicated, organized, and collaborative administrator with a strong interest in art education to provide administrative, logistical, and clerical support for programs, trainings, and new initiatives within Residency Programs. This role offers the opportunity to join a passionate team and gain knowledge about art education and program design.
Responsibilities
- Collect, monitor, track, update, and process records, information, and paperwork for Artists and program sites.
- Maintain and update tracking systems/databases for all program information.
- Process art supply orders, track budgets, and assist Artists with supply vendor options.
- Manage supply inventory system at Studio’s office.
- Track Artist schedules and approve biweekly Artist timesheets.
- Write and manage correspondence to Artists and sites.
- Handle high volume of emails, phone calls, and text messages from Artists, sites, and staff.
- Field requests from schools for program-related information.
- Conduct periodic site visits to schools.
- Coordinate occasional departmental meetings and events.
- Attend networking/community events as necessary.
- Perform other projects and tasks as assigned.
Requirements
- Bachelor’s degree in Visual Art, Art Education, Art History, or a relevant field is preferred.
- Minimum of one year of related work experience, including experience communicating and working with multiple vendors, partners, and/or stakeholders.
- Experience in art education, nonprofit organization, or related role is preferred.
- Familiarity with WordPress, Microsoft Office, and Google Suites.
- Previous experience with Excel, Salesforce and/or Access preferred.
- Commitment to the mission of Studio in a School.
- Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
- Strong writing and editing skills.
- Strong ability to set up efficient systems and processes.
- Strong ability to prioritize and manage multiple projects simultaneously.
- Strong work ethic with an appreciation for deadlines.
- Self-motivation, assertiveness, positive demeanor, and willingness to work in a collaborative team environment.
- Excellent interpersonal and communication skills and pleasant phone demeanor.
- Willingness to communicate persistently via email, phone, text, etc.
- Ability and willingness to work occasional early mornings or evenings.
- NYC Public Schools Fingerprint and Background Check Clearance upon employment.
Skills
- Microsoft Office
- Google Suites
- Excel
- Microsoft Access
- Salesforce
- WordPress
- Data Tracking
- Budget Management
- Scheduling
- Communication
- Interpersonal Skills
- Writing
- Editing
- System and Process Development
- Project Management
Location
- New York, NY
Work Type
- Hybrid
- Full-time
Experience Level
- Minimum of one year of related work experience
Education Level
- Bachelor's degree preferred
Salary/Compensations
- $60,000
Benefits
- Generous paid time off
- Medical/Dental/Vision/Life/Disability Insurance
- Pre-tax Flexible Spending Accounts (FSAs)
- Commuter Benefits
- 403b Retirement Plan
- Aflac Supplemental Benefits
- Employee Assistance Program (EAP)
About the Company
- Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional Artist Instructors, arts and cultural internships, and apprentice-based learning in the arts.
- The organization also collaborates with and develops the capacity of classroom teachers, school leadership, and others who provide or support arts programming and creative development for young people both in and outside of schools.
- Studio in a School’s Residency Program places Artists Instructors in classrooms to bring high-quality art experiences to New York City public school students.
- Our approach focuses on exploration, discovery, critical thinking, and skill building to allow students to develop an authentic means of self-expression in visual art.
- Residency Programs offers customized programs and visual art curricula for all grades, from 3K through high school.
Equal Opportunity
- Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve.
- All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law.
- All are encouraged to apply.