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About the Role

Studio in a School seeks a dedicated, organized, and collaborative administrator with an interest in art education to provide administrative, logistical, and clerical support for its in-depth, multi-year partnership programs with schools throughout New York City. This role serves as a liaison between Studio and its educational partners and Artist Instructors, working closely with the program and administration teams, as well as outside consultants and program partners. The Program Coordinator will join a passionate team in a dynamic organization while acquiring knowledge about art education and program design and implementation.

Responsibilities

Generate, collect, track, monitor, update, and process records, information, and paperwork for Artists and program partners.
Maintain and update tracking systems/databases for all program information, including service dates.
Process art supply orders, track budgets, and assist Artists with navigating supply options.
Source and compile supply resources.
Track Artist time, approve biweekly Artist timesheets, and provide support for the timesheet system.
Assist in scheduling program components including teaching days, start up, planning and check-in meetings, trips, workshops, and other meetings.
Attend Start Up Meetings, taking notes and coordinating next steps.
Write and manage correspondence to Artists and sites.
Handle high volume of communication from internal staff and external partners.
Conduct periodic visits to partnership sites.
Support ongoing program specific Artist Training, including scheduling, outreach, and preparing materials.
Organize, edit, and format program specific planning, documentation, curriculum, and evaluation tools.
Compile statistics, draft language, and generate presentations for outreach, fundraising, and reporting.
Assist with design, implementation, and analysis of results of authentic program assessments.
Attend networking/community events as necessary.
Perform other projects and tasks as assigned.

Requirements

Bachelor’s degree in Visual Art, Art Education, Art History, or a relevant field is preferred.
Minimum of one year of related work experience, including experience communicating and working with multiple vendors, partners, and/or stakeholders.
Experience in art education, nonprofit organization or related role is preferred.
High proficiency in using Microsoft and Google Suites required.
Experience with Salesforce a plus.
Commitment to the mission of Studio in a School.
Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
Strong writing and editing skills.
Strong ability to set up efficient systems and processes to track various aspects of the program.
Strong work ethic with an appreciation for deadlines.
Project management skills and follow-through.
Self-motivation, assertiveness, positive demeanor, and willingness and ability to work in a collaborative team environment.
Excellent interpersonal and written communication skills and a pleasant phone demeanor.
Willingness to persistently communicate via email, phone, text, etc.
Ability and willingness to work occasional early mornings or evenings to support school partners and assist with trainings and events.
NYC Public Schools Fingerprint and Background Check Clearance upon employment.

Skills

Microsoft Suites
Google Suites
Salesforce
Data Tracking
Record Keeping
Budget Management
Scheduling
Correspondence Management
Communication
Organization
Attention to Detail
Independent Work
Task Juggling
Writing
Editing
System and Process Development
Project Management
Interpersonal Skills
Written Communication

Location

New York, NY

Work Type

Hybrid
Full-time

Experience Level

Minimum of one year of related work experience

Education Level

Bachelor’s degree preferred

Salary/Compensations

$60,000

Benefits

Generous paid time off
Medical/Dental/Vision/Life/Disability Insurance
Pre-tax Flexible Spending Accounts (FSAs)
Commuter Benefits
403b Retirement Plan
Aflac Supplemental Benefits
Employee Assistance Program (EAP)

About the Company

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional Artist Instructors, arts and cultural internships, and apprentice-based learning in the arts.
The organization also collaborates with and develops the capacity of classroom teachers, school leadership, and others who provide or support arts programming and creative development for young people both in and outside of schools.

Equal Opportunity

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve.
All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law.
All are encouraged to apply.