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About the Role

As an Executive Assistant, you will play a pivotal role in supporting members of our senior team and ensuring the smooth operation of daily activities. This position involves supporting calendar management and coordination, email management and communication, liaising with partners and actively managing their ‘to-do’ list, executive project/initiative support, and general administrative duties. If you’re eager to learn, excel at solving complicated puzzles, and want to make a meaningful impact, this could be a great opportunity for you.

Responsibilities

Efficiently manage complex and ever-changing calendars for senior members, ensuring optimal scheduling and coordination of appointments, meetings, and events.
Coordinate travel and logistics including flight bookings, hotel accommodations, transportation, and itinerary planning.
Act as a primary point of contact between senior members and internal/external stakeholders, handling communication with professionalism, discretion, and ensuring timely responses.
Assist in preparing presentations, reports, and other documents.
Attend meetings, take notes, and follow up on action items to ensure deadlines are met.
Monitor, track, and manage expenses.

Requirements

Demonstrated proficiency as an Executive Assistant or similar role through 2-3 years of relevant experience.
Highly proficient in Microsoft Office including Outlook.
Proven time management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Discretion and confidentiality.
Ability to manage 2 or more executives.
Proven ability to up-rev processes that maximize the effectiveness of the role.

Skills

Multi-tasking
Organization
Prioritization
Project management
Interpersonal skills
Setting clear expectations
Integrity
Teamwork
Attention to detail
Independent work
Verbal communication
Written communication
Tech-savviness
Fast learner

Location

Liberty Village office

Work Type

Hybrid

Experience Level

2-3 years of relevant experience

Salary/Compensations

CAD 60000 - CAD 75000 - yearly

Benefits

Comprehensive benefits package 100% covered by us
Generous annual wellness allowances
5 weeks of vacation
Frequent company development and social events
Great work-life balance – no working on weekends

About the Company

We are an operational consultancy composed of engineers, innovators, and creators who simplify complexity, realize potential, and uncover opportunities for companies across industries.
We foster a culture of rewarding great work with great experiences, rapid career growth, and sharing business success.
We have been recognized as one of the top 10 Best Places to Work in Canada for the past 6 years, and number 1 in 2022.
We are a small team at a fast-growing company that dedicates effort to career development, offering ample learning and growth opportunities.
The work we do has a tangible, meaningful impact on our clients.
We work with good humans who genuinely enjoy spending time together.

Equal Opportunity

We are an equal opportunity workplace that doesn’t discriminate in employment on the basis of any protected grounds, including age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breast feeding), and sexual orientation.
If you need assistance or an accommodation due to a disability please contact us.