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About the Role
The Contract Manager – HIV Care & Treatment oversees the full contract lifecycle, coordinates with stakeholders, monitors contractor performance and spending, and provides technical assistance to ensure effective program implementation.
Responsibilities
- Manage all aspects of the contract lifecycle including solicitations, negotiations, execution, monitoring, and closeout.
- Develop and maintain relationships with contractors and internal/external partners.
- Ensure compliance with funder regulations.
- Maintain comprehensive contract files and documentation.
- Ensure timely financial and programmatic reporting.
- Review and advise on proposed budgets and scopes during negotiations.
- Monitor spend-down and adherence to approved budgets throughout the contract term.
- Review expenditure reports for accuracy and compliance with regulations such as Federal 2 CFR 200.
- Review progress reports to track milestones, deliverables, and performance metrics.
- Facilitate site visits and draft associated reports.
- Provide guidance to contractors to ensure compliance.
- Resolve issues and develop corrective action plans.
- Ensure final performance and financial reports are submitted at the end of project periods.
Requirements
- Bachelor’s degree or equivalent in public health, public administration, or related field.
- Minimum 3+ years of work experience in program or contract monitoring.
- Experience reviewing and negotiating scopes of work, budgets, payment requests, and programmatic data.
- Knowledge of post-award grant management procedures.
- Knowledge of public health service provision in non-profit organizations.
- Ability to manage multiple contracts simultaneously.
- Proficiency in Microsoft Office.
Skills
- Contract lifecycle management
- Budget negotiation
- Financial monitoring
- Performance metrics tracking
- Technical assistance
- Problem-solving
- Communication
- Relationship management
- Attention to detail
- Agiloft (preferred)
Location
- New York City, NY
Work Type
- Hybrid
- Full-time
- 35 hours per week
- Monday - Friday 9am-5pm
Experience Level
- 3+ years
Education Level
- Bachelor’s degree
Benefits
- Hybrid work schedule
- Generous Paid Time Off and Holidays
- Medical, Dental, and Vision insurance
- Flexible Spending Accounts
- Commuter Benefits
- Company Paid Life Insurance
- Disability Coverage
- 403(b) with employer matching and discretionary contributions
- College Savings Plan
- Ongoing professional development and training
About the Company
- Public Health Solutions is the largest public health nonprofit serving New York City.
- Mission is to support underserved New Yorkers to achieve optimal health and build pathways to reach their potential.
- Provides direct services, supports community-based organizations, and bridges the gap between healthcare and community services.
Equal Opportunity
- PHS is an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.
- Values diversity and encourages candidates to apply even if they do not meet all listed requirements.