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About the Role

This position will provide administrative support for our San Francisco office as well as the whole firm and its location, as needed. Duties include clerical, reception, scheduling meetings, general office coordination, purchasing and cleaning, as well as project-based support work. Excellent communication skills and a can-do attitude are crucial to this position as the person in this position may be the first contact with a client or vendor.

Responsibilities

Oversee office systems operation through contact with phone and data providers, IT consultants, and technology support staff.
Track systems maintenance needs.
Act as the point person for building management.
Maintain office supply inventory.
Maintain a centralized cloud database for office calendars, personnel contacts, and vendor information.
Ensure printer and plotter functionality, manage supplies, and coordinate repairs.
Handle mailings, shipments, and packages.
Answer main line phone calls.
Assist in the production of physical deliverables through printing, copying, scanning, and binding.
Plan employee and firm milestone celebrations and events.
Arrange office travel and catering.
Maintain tidiness of conference rooms, copy room, and collaboration areas.
Maintain the San Francisco office, including general cleanup of surfaces, kitchen, and common areas.
Support Accounting, Marketing, and Project Management staff with administrative tasks.
Conduct aspects of office orientation for new employees.
Create a positive and professional physical environment through regular office cleaning, organizing, and document management.
Perform other duties as assigned.

Requirements

Prior Office Administration experience is required (at least 3 years).
Ability to work independently and wear multiple hats.
Ability to communicate clearly through verbal and written communication formats.
Strong critical thinking, professional judgment, time management, and decision-making skills.
Excellent organization and attention to detail skills.
Ability to lift 20 lbs.

Skills

Proficiency in Microsoft products, including Word, Excel, PowerPoint, and Outlook.
Familiarity with virtual meeting platforms such as Zoom, Teams, etc.

Location

San Francisco

Work Type

Part-Time
In-person

Experience Level

3+ years of Office Administration experience

Salary/Compensations

$25-28/hour

Benefits

Friendly and collegial atmosphere.
Paid holidays corresponding to the days worked, including one floating holiday (prorated for part-time employees).
Sick and bereavement leave.

About the Company

Page & Turnbull is an award-winning firm of Architects, Planners, and Cultural Resource Specialists who are passionate about conserving historic places and reimagining them for the way we live today.
With offices in San Francisco, Los Angeles, Sacramento and Washington, DC, we’re growing and hope to have a meaningful impact on historic places in California and beyond.
Our team is committed to taking care of our people and building an inclusive, equitable and fun workplace.

Equal Opportunity

Page & Turnbull is an Equal Opportunity Employer and a participant in the Federal E-Verify program.