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About the Role

This position provides high-level operational, administrative, and leadership support to the Chief Executive Officer's office. The ideal candidate is self-motivated, professional, and capable of managing workload and prioritizing tasks in a fast-paced environment.

Responsibilities

• Monitor organization projects to ensure deadlines are met.
• Serve as a primary point of coordination for the CEO’s office, managing communications and ensuring timely follow-up on executive matters.
• Answer and screen telephone calls professionally and timely; take accurate messages with a high degree of professionalism and courtesy; arrange conference calls.
• Manage mail coming in and going out from the Executive Director’s office.
• Establish and maintain an organized filing system; file correspondence and other records.
• Assist in coordinating the CEO’s calendar; confirm meetings and appointments.
• Schedule meetings and book conference rooms as required.
• Perform general clerical duties including photocopying, scanning, faxing, and mailing.
• Uphold a strict level of confidentiality.
• Update the Data Management Software with new subscribers and manage existing subscribers.
• Assist in the coordination of special events managed from the office of the CEO including the Annual Gala, Corporate events and Agency participated events.
• Prepare Executive level Presentations and meeting minutes.
• Promote events through flyers via email, e-blast and social media portals: Agency Website, Facebook, Instagram and Twitter.
• Perform other related duties as assigned by the CEO.

Requirements

• Must successfully complete a criminal background check.
• Must obtain clearance from the Office of Children and Family Services.

Skills

• Excellent communication required.

Work Type

• Full-time

Experience Level

• 3-5 years of experience providing administrative support to a senior-level executive.

Education Level

• Associate's Degree in communication, nonprofit management, human services, or other related field.

Benefits

• 15 Vacation Days
• 12 Sick Days (3 per quarter)
• Floating Holiday 1 annually
• 401K retirement plan with 3% match after 90 days of employment
• Medical Benefits after 30 days of employment with Cigna
• Dental/Vision eligible after 90 days of employment
• Access to Gym/Weight Room
• Access to Boxing Ring
• Short Term Disability
• Life, Accidental Insurance available through Aflac
• Transit Check for commuting expenses
• Legal Shield for legal services
• Public Service Loan Forgiveness (PSLF) participant