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About the Role

The Creative Synch team is seeking an Assistant to provide administrative and operational support to the New York team, ensuring smooth workflow, accurate tracking of pitches and assets, and effective coordination.

Responsibilities

• Provide day-to-day administrative support, including managing calendars, coordinating meetings, and supporting team scheduling.
• Take, organize, and distribute meeting notes.
• Support the management, organization, and delivery of audio assets, ensuring requests are completed accurately and on time.
• Organize and maintain global team assets, shared resources, and the synch contacts database.
• Monitor tour schedules and support event invitations, ticketing, and RSVPs for assigned markets.
• Assist with the creation and distribution of Creative Synch newsletters and digital communications.
• Pull data reports and writer information from internal systems.
• Maintain accurate records of synch pitches, submissions, and deals in Kobalt’s internal database.
• Prepare and submit expense reports for senior Creative Synch executives.
• Provide general operational and administrative support to senior members of the Creative Synch team.

Requirements

• Administrative experience preferred, ideally supporting and/or working closely with senior-level executives.
• Music industry experience preferred, with working knowledge of the recorded music and/or music publishing business.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, and Google Workspace.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proactive, collaborative, and resourceful, with sound judgement and professionalism.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, high-volume, and evolving environment.
• Ability to maintain a high level of confidentiality.
• Experience with Photoshop, Canva, or iMovie.
• Experience supporting a creative, music, entertainment, or media team.
• An interest in music publishing, synchronisation, and creative licensing.
• Experience maintaining databases, tracking activity, or supporting reporting processes.
• Applicants must be eligible to work in the United States.

Skills

• Microsoft Office Suite
• Outlook
• Word
• Excel
• Google Workspace
• Photoshop
• Canva
• iMovie

Location

• New York, United States

Work Type

• Hybrid Working: 3 days in your local office
• Full-time
• Permanent

Salary/Compensations

• Hourly pay range: $19.00–$21.00

About the Company

• At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders.
• We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).
• We’re a company that thrives on creativity, collaboration, and progress. Our values — Music First, Transparent, Tech Powered, and Transformative — shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Equal Opportunity

• Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know — we’re happy to help.
• All qualified applicants will receive consideration for employment without regard to race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.