Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

This role offers an experienced Executive Assistant the opportunity to support the CEO, COO, CFO, and CTO, significantly impacting their workflow. The ideal candidate views diary management as a skill, possesses curiosity, can connect ideas, sees the bigger picture, anticipates needs, and builds trust quickly. This office-based position values collaboration and embraces technology and AI for efficiency.

Responsibilities

• Manage and prioritize executive diaries, understanding individual needs and optimal working patterns to maximize executive potential.
• Take ownership of executive calendars, proactively managing priorities and making decisions about scheduling.
• Distinguish between important and urgent tasks, confidently making decisions and holding others accountable for executive time.
• Utilize technology and AI tools to streamline scheduling, automate tasks, and focus on strategic activities.
• Handle all meeting logistics efficiently and thoughtfully, recognizing diverse working styles.
• Maintain a comprehensive view of executive commitments, ensuring scheduling aligns with key business milestones.
• Understand the company's structure, functions, and priorities throughout the year.
• Coordinate the preparation and submission of Board papers and committee packs, gathering agenda items from attendees.
• Explore AI and technology to enhance document preparation and governance workflows.
• Support document workflows and filing according to governance best practices.
• Assist in preparing presentations for briefings, investor meetings, and other significant events.
• Coordinate Townhalls and internal events from inception to completion.
• Provide initial support for executive-led projects, manage expenses, and draft correspondence.
• Manage expenses and draft correspondence on behalf of the executive team.

Requirements

• Solid experience as an Executive Assistant supporting senior leaders in a professional services or corporate environment.
• Proactive and strategic approach to diary management with a high degree of ownership.
• Confidence to push back when necessary and sound judgment.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities calmly under pressure.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Comfort with and enthusiasm for AI and productivity tools, with an interest in finding smarter work methods.
• Curiosity about the company and its work.

Skills

• Diary Management
• Prioritization
• Strategic Thinking
• Organizational Skills
• Attention to Detail
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Written Communication
• Verbal Communication
• AI Tools
• Productivity Tools
• Meeting Logistics
• Document Preparation
• Governance Workflows
• Presentation Preparation
• Event Coordination
• Project Support
• Expense Management
• Correspondence Drafting

Location

• Office-based

Work Type

• Office-based
• Full-time

Experience Level

• Experienced

About the Company

• LawDebenture is proud of what we do.