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About the Role

The Commercial Revenue & Lease Specialist administers commercial lease agreements and accurately tracks, bills, and reconciles lease-based revenue across a commercial property portfolio. This role ensures lease data, tenant billings, and revenue recognition align with contractual terms and internal controls, acting as a key link between leasing, finance, property management, and tenants.

Responsibilities

• Administer commercial lease agreements, amendments, renewals, assignments, and related legal documents.
• Interpret complex lease clauses including base rent, escalation clauses, operating cost recoveries, percentage rent, inducements, and special provisions.
• Abstract and input lease terms accurately into property management systems.
• Ensure compliance with lease terms, internal controls, and regulatory requirements.
• Process Broker Commission statements and supply Lease term details to Accounting to support budget forecasting.
• Issue Rental Advice Notices (RANs) outlining rental schedules, as well as standard notifications.
• Establish and maintain tenant billing schedules in accordance with lease terms.
• Ensure accurate billing of base rent, additional rent, recoveries, taxes, utilities, and other charges.
• Validate rent rolls and billing outputs to ensure revenue accuracy and completeness.
• Post rent billings, receipts, and revised charges accurately.
• Identify, investigate, and resolve billing discrepancies and revenue variances promptly.
• Establish expense pools for tenant reconciliations and coordinate with Accounting to ensure compliance with lease terms for year-end recoveries; review reconciliations to confirm accurate lease administration.
• Support month end, quarter end, and year end close activities related to commercial lease revenue.
• Support month‑end and year‑end financial processes.
• Prepare and review revenue schedules, lease variance analyses, and supporting documentation.
• Assist with budgeting, forecasting, and financial planning by providing accurate lease and revenue data related to commercial lease revenue.
• Ensure the timely renewal of property insurance by coordinating with brokers and clients and providing all required documentation to the insurer.
• Act as a primary resource for lease interpretation and revenue inquiries.
• Respond to tenant questions related to rent, recoveries, reconciliations, and billing adjustments.
• Liaise with legal, leasing, finance, property management, and external stakeholders to resolve lease or revenue issues.
• Support lease negotiations by providing accurate financial and historical data.
• Improve lease administration and revenue processes for accuracy and efficiency.
• Ensure alignment between executed lease documents and system setup.
• Identify opportunities to improve lease administration and revenue processes for accuracy and efficiency.
• Contribute to system upgrades, reporting enhancements, and process documentation initiatives.

Requirements

• 3–5 years of experience in commercial property administration, lease administration, or revenue management required.
• Strong working knowledge of commercial lease structures and billing methodologies required.
• Experience supporting office, retail and industrial commercial portfolios required.
• Experience with operating cost recoveries and subsequent TMI reconciliations, as well as percentage rent reporting required.
• Experience supporting internal and external audits considered an asset.
• Professional designation or coursework in real estate, accounting, or finance considered an asset.

Skills

• Demonstrates SKPM’s values of trust, honesty, integrity, and respect.
• Strong knowledge of commercial property administration.
• Advanced proficiency in Excel and experience with commercial property management systems (e.g. Yardi).
• Ability to interpret legal and lease documents and translate them into accurate financial outcomes.
• Strong focus on revenue accuracy, financial controls, and data integrity.
• Excellent judgment and decision-making skills.
• Strong analytical thinking and problem-solving abilities.
• High attention to detail with strong organizational and time management skills.
• Ability to follow structured processes accurately while managing multiple priorities.
• Exceptional communication and relationship-building abilities.
• Ability to collaborate effectively across cross-functional teams.
• Commitment to providing excellent customer service.
• Open to process improvements and adapting to change.

Experience Level

• 3-5 years

Education Level

• Bachelor’s degree in Business Administration, Finance, Accounting, Real Estate, or a related discipline

About the Company

• Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer.

Equal Opportunity

• We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.