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About the Role

ProVeg UK is seeking a dynamic and proactive Business and Finance Coordinator to act as the operational engine of the team. This multifaceted role bridges daily administration, financial coordination, HR support, governance, and internal communications, ensuring UK operations run smoothly. The role also involves driving tech efficiency, including AI integration, while maintaining oversight of UK compliance, data integrity, and financial health.

Responsibilities

Manage invoice creation, process team expenses, and understand the overall budget.
Pull monthly budget reports from Sage for budget holders.
Prepare core financial reports for the board, including budget vs. actuals, projections, and cash flow charts.
Support fundraising financial queries.
Coordinate quarterly board meetings, manage agendas/slides, and take action notes using AI tools.
Track the risk and action logs.
Manage employee onboarding/offboarding and update personnel databases.
Prepare monthly payroll in collaboration with the People & Culture team.
Ensure Companies House records, CIC documentation, insurance policies, and GDPR compliance are up to date.
Manage supplier contracts.
Plan team-building events and manage co-working events.
Coordinate team gifts and milestone cards.
Act as the internal expert for HubSpot and Wrike, providing staff training and sharing tips on leveraging AI for productivity.
Maintain clean data entry in HubSpot for donations, donor tracking, reporting, and prospect research.
Proofread newsletters, reports, and proposals.
Set up and maintain an internal knowledge Wiki (Confluence) with up-to-date information.
Provide week-to-week and ad hoc support, including preparing budget queries and business cases.
Liaise with the external provider for bookkeeping and accounting.
Create monthly and quarterly reports in HubSpot.

Requirements

Exceptional administrative skills for HR onboarding, wellbeing scheduling, Board preparation, and Director support.
Strong eye for detail for proofreading and editing communications to meet grammar, tone, and branding standards.
Ability to maintain meticulous data integrity in the CRM for programme and fundraising activities.
Willingness to act as a 'Digital Champion', assisting team members with platforms like Wrike, Hubspot, and Gemini.
Organized and able to adhere to strict legislative timelines and important annual dates.
Good financial competency and confidence in liaising with People and Culture/accountants.
Understanding of basic UK employment processes, Health & Safety, insurance handling, and corporate governance.

Skills

AI integration
HubSpot
Wrike
Confluence
Sage
Gemini

Location

Remote (UK-based)

Work Type

Part-time (28h/week)
0.8 FTE
One year fixed term (possibility of extension afterwards)

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

Pro-rated for a part-time role, based on a full-time equivalent of £32k (35 hours/week).

Benefits

Designated training budget for personal development
Provision of a work laptop
Flexible, trust-based working arrangements and home-office arrangements
Career development support
Mental health & wellbeing support via access to the OpenUp platform
Free Headspace subscription
Generous annual leave entitlement (25 days increasing to 30 days, plus bank holidays)
Enhanced maternity, paternity, shared parental, and adoption pay
Employee Assistance Programme including counselling
Access to 24/7 virtual GP Service
Access to the Wisdom app with exclusive perks and discounts
Compassionate animal companion leave

About the Company

ProVeg UK is a non-profit organisation working towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.
We are a workplace that encourages everyone to bring their whole selves to work.
We are an inclusive workplace for our diverse employees around the world.

Equal Opportunity

We are an inclusive workplace for our diverse employees around the world.