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About the Role

The Facilities Coordinator is responsible for coordinating day-to-day activities to support various programs within Facilities. This role involves allocating work requests, coordinating program requirements, contractor management, and contract administration for buildings and properties, utilizing departmental technology systems.

Responsibilities

• Coordinate with internal business units during Facilities projects or activities.
• Provide direction to contractors and service providers on material selection, inspection, schedules, and project execution.
• Collaborate with Environment, Health & Safety team on Risk Assessments and Pre-Job Meeting execution.
• Review and monitor day-to-day contractor performance and project completion.
• Create purchase requisitions, process invoices, and confirm timely vendor payments.
• Support contract administration, coordinating and reviewing with stakeholders during the design phase.
• Coordinate the Notice of Contractors (NOC) issuance process.
• Monitor contractor health and safety practices and validate compliance with rules and regulations.
• Prepare reports, update records, and document program/project information.
• Support procurement processes, including Request for Proposals and Bid processes.
• Support the execution of smaller and lower-risk projects, including scheduling, budget monitoring, and performance tracking.
• Monitor analytics for work order closure pace and quality.
• Conduct field visits to gather information for project completion status and health and safety investigations.
• Investigate and follow-up on submitted work requests for timely resolution.
• Utilize departmental technology systems for reporting and analytics on work order submissions.

Requirements

• Post-Secondary Degree/Diploma in a business or technical discipline.
• One to three years of Project Management, Contractor Management, and/or Project Coordination experience.
• Valid G class driver’s licence or willingness to obtain.
• Experience using SAP (or any ERP software) and advanced MS Office skills.
• Ability to suggest changes or support new/modified processes for improved productivity.
• Ability to accept work assignments with clear understanding of quality, quantity, cost, and performance targets.
• Ability to perform work managing own health and safety and the safety of others.
• Ability to act as a safety leader by incorporating sustainable safety and environmental considerations.
• Excellent project management, time management, and organizational skills.
• Strong interpersonal skills and ability to communicate with many levels of the organization.
• Superior verbal and written communication skills.

Skills

• Project Management
• Contractor Management
• Project Coordination
• SAP
• ERP software
• MS Office
• AutoCAD
• Archibus
• GeoWarehouse
• Facilities operational equipment knowledge
• Office building operational equipment knowledge
• Stakeholder management
• Process improvement
• Time management
• Organizational skills
• Interpersonal skills
• Verbal communication
• Written communication

Location

• Office location not specified
• Remote work two days per week
• Onsite Tuesday to Thursday
• Must live in Ontario
• Must live within reasonable commuting distance of the office

Work Type

• Hybrid
• Full-time

Experience Level

• 1-3 years

Education Level

• Post-Secondary Degree/Diploma

Salary/Compensations

• $65941 - $82426 Annually
• Target Variable Performance Pay: 6%

Benefits

• 100% employer paid Health & Dental benefits
• 24/7 access to Employee & Family Assistance Program
• 24/7 access to Virtual Healthcare
• Company-paid life insurance
• Company-paid long term disability
• Spending account for fitness goals
• Competitive paid time off
• Vacation
• Parental leave
• Defined Benefits Pension Plan through OMERS
• Career development support
• Tuition reimbursement
• Employee engagement events
• Employee appreciation events

About the Company

• Toronto Hydro is committed to leveraging new technologies to support an efficient and inclusive recruitment process.
• Toronto Hydro is committed to fostering an inclusive and accessible recruitment process.

Equal Opportunity

• We welcome applications from all qualified candidates.
• Toronto Hydro is pleased to provide reasonable accommodation for qualified individuals throughout the job application process.