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About the Role

We’re seeking a Talent Coordinator to join our team, reporting to the British Talent Director. You’ll collaborate with a dynamic, cross-functional, and international team in a fast-paced environment, providing day-to-day administrative support for branded content campaigns.

Responsibilities

• Provide day-to-day administrative support to the British and global talent team across branded content campaigns.
• Draft, prepare and manage talent agreements, ensuring contracts are accurate, complete and processed in a timely manner.
• Create and maintain polished presentation decks showcasing talent for clients, agency partners and internal stakeholders.
• Support talent booking logistics, including shoot scheduling and talent travel, liaising with internal teams and talent representatives.
• Support on set with talent management at shoots where required.
• Process invoices and track payments, working closely with finance to ensure a smooth and timely process.
• Maintain organised filing systems and documentation across all projects.
• Research and maintain an up-to-date database of emerging talent across entertainment, social media and the creative industries.
• Develop and organise project case studies and campaign summaries for internal knowledge sharing and client presentations.
• Compile and distribute the internal talent newsletter, liaising with the talent teams across the global markets to coordinate the relevant case studies.
• Assist the wider talent team with ad hoc administrative tasks and operational support as required.

Requirements

• Previous experience in an administrative, coordinator or operations role, ideally within media, publishing, talent, entertainment or a creative environment.
• Highly organised with exceptional attention to detail and the ability to manage multiple projects simultaneously.
• Confident in preparing professional documents, presentations and written communications.
• Comfortable drafting contracts and handling confidential information with discretion.
• Experience with invoicing, budget tracking or finance administration is desirable.
• An interest in the talent, media and influencer landscape, with an eagerness to learn about emerging talent and industry trends.
• A proactive, collaborative team player with excellent communication and time management skills, capable of meeting tight deadlines.

Skills

• Communication skills
• Time management skills
• Attention to detail
• Administrative support
• Contract drafting
• Presentation preparation
• Invoicing
• Budget tracking
• Finance administration

Location

• London, GB

Work Type

• Hybrid (office four days a week)

Experience Level

• Coordinator
• Operations

Benefits

• 25 days holiday (plus bank holidays)
• Extra days of annual leave for moving house or volunteering
• Competitive pension scheme
• Bupa Private Healthcare
• Season ticket loans
• Eye tests
• Core hours
• 10 remote days (from home or a country with a Condé Nast office location)
• Employee Assistance Programme
• Corporate gym membership
• Cycle to work scheme
• Dog-friendly office
• Discounts and magazine subscriptions
• Access to Condé Nast Learning Hub for personal and professional growth
• Employee Resource Groups

About the Company

• Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms.
• The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.
• We are headquartered in New York and London and operate in 32 markets worldwide.
• We value diversity of background, views and cultures.
• We celebrate people for their personal qualities, skills and contributions, recognising the power our brands have to influence and shape culture.

Equal Opportunity

• Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.