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About the Role

EVENTS BY PACE is the in-house event agency of Axel Springer SE, staging over 600 events annually to effectively and sustainably showcase diverse and increasingly digital media brands. This includes conceptualization, invitation and guest management, and experienced, goal-oriented organization for successful implementation, both nationally and internationally, across various formats like awards, galas, workshops, parties, conferences, trade fair appearances, or promotions, whether live or digital.

Responsibilities

Maintain, create, segment, and ensure the quality of guest and invitation lists, including VIPs, sponsors, and stakeholders, according to specifications and in coordination with project management.
Assist in the implementation of invitation and communication sequences, such as save-the-dates, invitations, and reminders.
Support the RSVP and registration process.
Participate in accreditation, badge and ticket logic, and check-in processes.
Create and maintain guest list statuses, reports, and simple analyses.
Coordinate within defined task areas with internal teams and external service providers, such as hostesses, printing, and shipping.
Ensure high data quality and GDPR-compliant processing.
Assist with quote comparisons, invoice verification, and budget-related documentation as specified.
Support on-site guest support and accreditation processes.

Requirements

Completed vocational training, a completed degree, or initial professional experience in event management, communication, hospitality, media, marketing, or a comparable field.
Ideally, possess initial practical experience in event or participant management.
Willingness to take responsibility for assigned tasks and follow through reliably.
Proficient in MS Office, especially Excel, and digital tools, with a readiness to learn guest management and registration systems like Cvent.
Basic understanding of data quality, data protection, and responsible handling of personal data.
Structured, meticulous, and reliable work approach with an eye for detail.
Service-oriented and dependable communication with guests, teams, and service providers.
Enjoy teamwork, be eager to learn, and demonstrate initiative.
Possess organizational skills and maintain an overview even during dynamic project phases.

Skills

MS Office
Excel
Digital Tools
Guest Management Systems
Registration Systems
Cvent

Location

Berlin

Work Type

Mobile Work (up to 20%)
Onsite

Experience Level

Entry Level
Early Career

Education Level

Vocational Training
Degree

Salary/Compensations

up to EUR 3810.00 monthly

Benefits

Mobile work option (at least 20% of working time)
Modern equipment provided
Structured onboarding
30 days of vacation per year
Access to Axel Springer SE's training platform (free of charge)
Support for external training
Support services for all life situations (professional, private, family, health) via pme-Familienservice
Flat hierarchies
Company pension scheme (Entgeltumwandlung) with 16% PACE subsidy
Annual employer contribution of €240
Daily free breakfast including coffee specialties
Daily free lunch
Company parties
Collective agreement and works council
Permanent employment contract
Annual performance bonus

About the Company

EVENTS BY PACE is the in-house event agency of Axel Springer SE, a leading European digital publisher.
PACE manages event management and gastronomy within the Axel Springer SE group.
Axel Springer SE is Europe's leading digital publisher.

Equal Opportunity

Diversity is an essential part of our corporate culture. We welcome applications regardless of gender, nationality, ethnic and social origin, religion, worldview, disability, age, or sexual orientation and identity.