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About the Role

The IT Vendor and Asset Management team is seeking a detail-oriented and commercially aware Asset Renewal Specialist to coordinate and optimise renewals of the organisation’s IT assets, including hardware support, software licences, subscriptions, warranties, and maintenance agreements. This role manages the renewal pipeline, validates requirements against the technology roadmap, and optimises total cost of ownership by analysing usage, demand, spend, and contract terms to support timely, commercially sound renewal decisions. It also supports lifecycle processes for licensing, maintenance, warranties, subscriptions, compliance, and disposal, ensuring business continuity, risk constraint, and obsolescence management through accurate asset data.

Responsibilities

Maintain and proactively monitor asset expiry dates, notice periods, product and pricing changes to inform financial forecasting and prevent service lapses or unplanned auto-renewals.
Collaborate with procurement, finance, legal, security, and service owners to coordinate timely, compliant, and commercially sound renewals.
Engage with vendors to obtain quotes, clarify license SKUs, license metrics and support align to requirements and make recommendations to service owners to achieve value for money outcomes.
Manage RFQ process against related panels, administer the panel and develop monthly transaction reporting to monitor demand and spend analysis.
Identify product terms and conditions, validate these are captured in contracts/SOW’s and facilitate legal review.
Update asset records, identify notice periods and audit obligations. Generate reports and engage with system owners to ensure obligation are met.
Stay informed on market trends and renewal best practice to support development of negotiation strategies.
Provide Secretariat services for Monthly Committee meetings and Strategic Business Review meetings.

Requirements

5+ years of experience in IT asset management, renewals management, procurement, contract administration, or a related field.
Advanced experience maintaining accurate renewal schedules, contract records, asset registers, and related data repositories.
Proficiency with asset, contract, procurement, or service management tools.
Excellent analytical and problem-solving skills, with the ability to assess data, risks, and commercial options and make informed recommendations.
Strong communication and stakeholder management skills, with the ability to collaborate effectively across cross-functional teams and with vendors.
Strong attention to detail and accuracy in managing renewal data, contract documentation, and financial information.
Ability to manage multiple renewal timelines, adapt to changing priorities, and work independently in a fast-paced environment.

Skills

Excel
SharePoint
Visio

Work Type

Hybrid
Fixed Term Contract

Experience Level

5+ years

Education Level

ITIL Foundation 4
ITAM Foundation Certification
CSAM/CHAM/ Cloud Asset Management certifications
Minimum Cert IV in Procurement and Contract Management

Benefits

Development and career opportunities
Collaborative environment
Support for growth
Wellbeing support
Flexibility

About the Company

The RBA makes an important contribution to the Australian economy through the pursuit of national economic policy objectives and associated activities in financial markets and banking.
We also issue Australia's banknotes and operate infrastructure critical to the payments system, all of which contribute to the welfare of the Australian people.
Made up of specialists across a wide range of fields, our people, values, and culture play a critical role in achieving our objectives.
Striving to be Open & Dynamic, we consider and incorporate different perspectives, work across teams and are transparent with each other, whilst delivering quality together effectively and focusing on outcomes by prioritising, testing, learning, and refining as we go.
Our people conduct themselves with a high degree of integrity, while striving for excellence in the work they perform and the outcomes they achieve.
We encourage intelligent inquiry and we treat one another with respect while promoting the public interest through our efforts.
We know it is the growth and success of our people that drives the RBA forward.
Come and make a bigger contribution while you build and develop your own skills too, because being more means you can do more, for yourself and for Australia.

Equal Opportunity

The Reserve Bank of Australia is committed to equity, diversity and inclusion through key initiatives.
We welcome and encourage applicants from diverse backgrounds to apply, including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse background, those living with a disability and from the LGBTQ+ community.
We are committed to making the recruitment process fair and equitable for all our candidates.