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About the Role

The Meetings & Conference Room Planner organizes, coordinates, and executes onsite meetings and events, managing multiple priorities and collaborating with stakeholders to ensure seamless planning and exceptional delivery. This role supports departments across the organization with creative ideas, negotiation skills, and effective communication.

Responsibilities

• Collaborate with internal clients to understand meeting objectives, requirements, and logistics.
• Manage all aspects of onsite meeting planning, including conference calendar, catering, AV setup, transportation, security, building access, room layouts, evening events, and accommodation.
• Coordinate with vendors and suppliers to ensure quality service delivery.
• Organize campus tours and ensure awareness with department leaders and teams.
• Develop detailed event timelines, checklists, and communication plans.
• Select, evaluate, and manage suppliers, maintaining a repository for compliance.
• Lead onsite event execution, troubleshooting issues as they arise.
• Track budgets, expenses, and enforce compliance with company policies.
• Maintain records of meeting activities, attendee lists, and post-event feedback.
• Work closely with others to ensure coverage and support.
• Serve as primary point of contact for internal customers throughout the planning process.
• Maintain and share a real-time conference room calendar with Austin-based teams and leaders.
• Work onsite in Austin 5 days a week.
• Assist in planning large national meetings and travel to support onsite logistics.

Requirements

• Bachelor’s degree or equivalent experience in event planning, hospitality management, or a related field.
• 5+ years of meeting planning experience.
• Proven experience in conference or meeting planning for internal customers.
• Excellent organizational, communication, and multitasking skills.
• Ability to work under pressure and adapt to changing circumstances.
• Strong problem-solving skills and attention to detail.
• Flexibility to work evenings and weekends as needed during peak event seasons.
• Up to 20% Travel
• CMP preferred

Skills

• Event planning
• Hospitality management
• Meeting planning
• Conference planning
• Organizational skills
• Communication skills
• Multitasking skills
• Problem-solving skills
• Attention to detail

Location

• Austin

Work Type

• Onsite
• Full-time

Experience Level

• 5+ years

Education Level

• Bachelor's degree or equivalent experience

Benefits

• Paid time off (vacation, holidays, sick)
• Medical/dental/vision insurance
• 401(k)
• Short-term incentive programs

About the Company

• Allergan Aesthetics, an AbbVie company, develops, manufactures, and markets a portfolio of leading aesthetics brands and products.
• Their aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more.
• Their goal is to consistently provide customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch.

Equal Opportunity

• AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.
• Equal Opportunity Employer/Veterans/Disabled.
• US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
• US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html