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About the Role

The Academic Department Manager (ADM) provides high-level leadership and direction for the Department, managing financial, administrative, and human resources operations. The ADM ensures financial and administrative practices conform to University policies, develops internal procedures, and supports budget management and analysis. This role supervises administrative staff, oversees student affairs and grants administration, and collaborates with the Department Chair on curriculum and strategic planning.

Responsibilities

Manages financial, administrative, and human resources operations.
Ensures financial and administrative practices conform to University policies.
Develops and implements internal procedures and protocols.
Plays a critical leadership role in support of budget management and analysis.
Supervises administrative staff.
Oversees student affairs.
Manages grants, gifts, and endowments.
Works closely with the chair on issues related to curriculum and course management.
Performs other miscellaneous activities related to the management of the Department and program.
Facilitates short and long-range strategic planning and the allocation of financial and budgetary activities.
Supports the Department Chair regarding the articulation of policies, protocols, and other communications to staff and faculty.
Serves as the principal administrative liaison to faculty, students, and administrators across departments and offices.
Cultivates strong relationships with campus affiliates, as well as local and international constituencies.

Requirements

Bachelor’s degree plus a minimum of 3 years of related experience in an academic department setting or equivalent combination of education and experience.
Experience with grant administration required.
Strong financial management experience required, including budgeting and forecasting.
Supervisory experience preferred.
Excellent financial management skills.
Strong staff management skills required, i.e. hiring, supervision, employee evaluation, and salary review.
Demonstrated strong interpersonal and leadership skills.
Proficiency in financial data analysis, planning, and accounting.
Excellent organizational and time management skills, ability to assess priorities and pivot in response to pressing departmental needs.
Strong verbal and written communication skills.
Excellent computer skills with a strong aptitude for learning new systems.
Highly proficient in Microsoft applications (Word, Excel, Powerpoint), Google platform (Gmail, google docs and google sheets), Workday and Zoom or other video conferencing.
Proven ability to work independently and as a team member.
Must submit a cover letter and CV/resume.

Skills

Grant administration
Financial management
Budgeting
Forecasting
Staff management
Interpersonal skills
Leadership skills
Financial data analysis
Planning
Accounting
Organizational skills
Time management
Verbal communication
Written communication
Computer skills
Microsoft applications (Word, Excel, Powerpoint)
Google platform (Gmail, google docs and google sheets)
Workday
Zoom or other video conferencing

Location

Hybrid

Work Type

Employee
Regular
Full time
Hybrid

Experience Level

3 years of related experience

Education Level

Bachelor’s degree

Benefits

Flexible work/life balance
Summer hours
Winter break
Comprehensive Benefits package
Time off
Annual paid holidays
Health benefits
Dental benefits
Vision benefits
Tuition assistance
Retirement benefits
Wellness programs
Employee discounts

About the Company

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose.
Our students, faculty, and staff are driven by the idea that their work will impact the world.

Equal Opportunity

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.
The University recognizes and rewards individuals on the basis of qualifications and performance.
The University maintains certain affirmative action programs in compliance with applicable law.
Brown is an E-Verify Employer.