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About the Role

BGIS is seeking an experienced Administrator to support a large social housing maintenance and compliance contract across New South Wales. You will work collaboratively with operational teams, subcontractors, and internal stakeholders to support compliance activities, manage critical documentation, maintain registers, and ensure information is processed accurately and efficiently.

Responsibilities

• Monitor compliance portals, team inboxes, and systems for new notifications, requests, and compliance communications.
• Maintain compliance registers, databases, and reporting trackers to support contractual obligations.
• Allocate requests and communications to the appropriate internal teams and subcontractors for action.
• Coordinate Business Improvement Form (BIF) and Agreed Training Initiative (ATI) workflows and reporting.
• Assist the Compliance Team with audit reviews and supporting documentation.
• Analyse compliance information and identify trends relating to maintenance activities and contractor performance.
• Prepare weekly and ad hoc reports to support compliance outcomes and stakeholder requirements.
• Support the accurate recording, reconciliation, and management of compliance-related information.
• Assist with administrative tasks that contribute to the smooth operation of the wider compliance function.
• Handle sensitive and confidential information with professionalism and discretion.

Requirements

• Previous administration experience within a fast-paced environment.
• Strong Microsoft Office skills including Excel, Word, Outlook, and data entry systems.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and commitment to accuracy.
• Well-developed written and verbal communication skills.
• Experience preparing reports, maintaining records, and managing documentation.
• Ability to work independently while contributing to a collaborative team environment.
• Ability to follow established procedures and timelines in a high-volume administrative setting.
• Experience within housing, maintenance, facilities management, construction, or service delivery environments (Desirable).
• Knowledge of compliance processes, audits, registers, or contractor management activities (Desirable).
• Experience undertaking data analysis and reporting (Desirable).
• Administration or data entry qualifications (Desirable).
• Understanding of building, maintenance, or construction terminology (Desirable).
• Full working rights in Australia.
• Successful applicants will be required to complete a National Police Check and Baseline Medical Assessment.

Skills

• Microsoft Office (Excel, Word, Outlook)
• Data entry
• Organisational skills
• Attention to detail
• Written communication
• Verbal communication
• Reporting
• Record maintenance
• Documentation management
• Data analysis

Location

• Sydney, NSW

Work Type

• Full-Time
• 6-Month Fixed Term Contract
• On-Site

Experience Level

• Experienced Administrator

Education Level

• Administration or data entry qualifications (Desirable)

Salary/Compensations

• $66,000 + Superannuation

Benefits

• Spot recognition vouchers
• Employee referral bonus
• Access to Flare for discounts
• Fitness Passport
• Employee discounts
• Optional yearly paid flu vaccination vouchers
• Career progression through secondments & internal mobility
• Health perks including EAP, wellness programs & flu vaccinations

About the Company

• BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries.
• We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.
• Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Equal Opportunity

• BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.