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About the Role

The Paralegal II performs general administrative and clerical duties for the Legal Administration Department, potentially assisting with board materials and regulatory filings.

Responsibilities

• Prepares client registration statement updates, SEC filings, and forms.
• Distributes client board and committee materials, including agendas, exhibits, reports, and resolutions.
• Prepares minutes of client board and committee meetings.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in developing legal administration procedures for board meetings, corporate governance, and SEC filings.
• Supports client-related projects.
• Manages daily legal administration operations.
• Implements and understands day-to-day legal administration services provided by Ultimus Fund Solutions.

Requirements

• 3+ years of paralegal or legal administration experience in a corporate or law firm environment.
• 1-3 years of experience with the Investment Company Act of 1940.
• Equivalent education, experience, and knowledge, skills, and abilities will be considered.

Skills

• Client service skills with an aptitude to understand clients’ basic legal needs and their relation to business needs.
• Troubleshooting issues utilizing creative and critical thinking.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Personal integrity, responsibility, and accountability.
• Effective use of resources such as time and information.
• Problem-solving and decision-making.
• Clear and concise written and oral presentation of ideas and information.
• Active listening to achieve understanding and support open exchange of ideas.
• Identifying needs and arranging for resources to accomplish goals.
• Establishing and developing effective working relationships.
• Modifying priorities and deadlines in response to changing conditions.
• Financial services industry knowledge.
• Knowledge of relevant statutes and rules.
• Knowledge of the Investment Company Act of 1940.
• Proficiency in Microsoft Office Suite.
• Proficiency in Adobe Acrobat.

Experience Level

• 3+ years of paralegal or legal administration experience
• 1-3 years of experience with the Investment Company Act of 1940

Education Level

• Undergraduate degree from an accredited college or university.
• Paralegal certificate from an accredited school, college, or university.

About the Company

• Ultimus is an equal opportunity employer.

Equal Opportunity

• Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.