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About the Role

The Safety & Security Operations Associate provides operational and technical support to the Safety & Security department, assisting with loss prevention, business continuity, documentation, data analysis, and project participation. This Fellowship Program position is a temporary, limited-term assignment intended for recent graduates.

Responsibilities

• Provides general office support for S&S staff and management.
• Assists with developing, maintaining and implementing S&S administrative and operating procedures and guidelines.
• Assists S&S management with program area development.
• Collaborates with S&S staff in documenting safety, security and operational risk management processes and updating policies, procedures, and safety and security manuals.
• Assists Operational Risk team in safety protocols for all building locations.
• Assists with inventory and control of agency assets, including administration and procedural processes.
• Coordinates and communicates with other agency departments as needed to support the safety, security and operational risk management office objectives.
• Provides transportation services in agency vehicles for TRS staff and others as requested.
• Assists with onsite inspections to identify hazards and risk exposures and implements risk mitigation measures.
• Provides back-up coverage for TRS security desks.
• Assists with documenting processes for new technologies being utilized by the security team.
• Researches, compiles, maintains and analyzes data and metrics using charts, graphs and databases, and prepares summaries or reports.
• Assists with the Security, Safety & Prevention SharePoint sites and Safety Committee Webpage updates.
• Maintains the Security and Safety & Prevention PowerBI dashboards for trend analysis and executive insight.
• Prepares regularly scheduled and ad hoc reports as assigned.
• Provides customer service to internal and external customers.
• Assists with New Employee Orientation sessions on behalf of the S&S department.
• Assists the Business Continuity Coordinator with updating the agency’s Continuity of Operations Program (COOP), business continuity plans, and disaster recovery plans.
• Works on and collaborates with S&S personnel on special projects.
• Participates in trainings and projects related to the TRS Fellowship Program including webinars, quarterly check-ins, classes or other learning activities, book group, projects, and the mentoring program.
• Meets TRS Fellowship Program deadlines and goals for completion of trainings in deliverables in a timely manner.

Requirements

• Valid Texas driver’s license and acceptable driving record.

Skills

• General office practices and procedures.
• Basic concepts in business or program terminology and methods.
• Process reviews and techniques.
• MS Office products, including AI tools (such as CoPilot).
• PowerBI or other data dashboard software.
• Basic data analysis methods and statistical techniques.
• Databases, including relationships, security, and modeling with the ability to learn and understand various data environments.
• Organizing and prioritizing work to manage a high-volume workload in a fast-paced environment and completing work accurately while meeting deadlines.
• Conducting data searches and evaluations of large amounts of information, performing complex analysis of the data, and preparing concise and accurate reports and written/oral recommendations.
• Verbal and written communication of complex information that is accurate, timely, and based on sound judgment.
• Using a personal computer in a Windows and Microsoft Office (Word, Excel) environment, and accurately performing data entry and manipulation.
• Performing assignment-specific research and analysis of relevant information.
• Providing quality customer service.
• Analyzing problems and devising effective solutions.
• Drive a car or van.
• Manage multiple projects with tight deadlines.
• Establish and maintain harmonious working relationships with co-workers, TRS staff, and external contacts.
• Work effectively in a professional team environment.
• Work independently and productively under minimal supervision.

Location

• TRS Headquarters Building 1, 4655 Mueller Boulevard, Austin, Texas, 78723, United States

Work Type

• Unclassified Temporary Full-Time
• Onsite

Experience Level

• None required

Education Level

• Bachelor’s degree or Master's degree from an accredited college or university in Criminal Justice, Business Administration, Communications or a closely related field awarded within the last 12 months.

Salary/Compensations

• 60,027.00 - 71,889.00, Annual Salary

About the Company

• Service, Respect, and Connection are core to the individual and collective TRS experience.
• At TRS, we’re inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.
• As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members.
• We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.