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About the Role

Greenberg Traurig (GT), a global law firm, seeks a Legal Support Specialist to provide high-level legal support, complex technical services, document processing, and administrative support to attorneys. This role is crucial for managing attorney responsibilities, coordinating with clients, and ensuring efficiency and accuracy in a fast-paced environment.

Responsibilities

• Coordinates creation, editing, proofreading, and processing of legal documents.
• Maintains and organizes legal files, both paper and electronic.
• Updates case information and scans legal files.
• Manages document deliveries and tracks final executed documentation.
• Receives and evaluates telephone calls for supported attorneys.
• Communicates with clients, opposing counsel, courts, and liaisons.
• Collaborates with Paralegals and other legal support team members.
• Attends team strategy meetings.
• Understands and leverages firm available resources effectively.
• Assists with overflow work and special projects.

Requirements

• Skilled in administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses.
• High attention to detail and outstanding organizational skills.
• Ability to manage time effectively.
• Excellent interpersonal and communication skills (oral and written).
• Professional demeanor and presentation.
• Ability to collaborate well in a team.
• Recognizes and maintains confidential information.
• Ability to work under pressure to meet strict deadlines.
• 3 years of experience within a law firm or other professional organization.
• Knowledge of laws, legal codes, court procedures, or agency rules.
• Experience with e-filing.
• Computer proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Proficiency with document management and other office technologies.
• Exceptional computer skills and ability to learn new software applications quickly.
• Understanding of AI capabilities, limitations, and responsible use.
• Familiarity with, or willingness to learn, firm-approved AI tools.

Skills

• Problem-solving
• Decision-making
• Efficiency
• Accuracy
• Work ethic
• Initiative
• Adaptability
• Innovation
• Communication (oral and written)
• Client-focused mindset
• Attention to detail
• Organizational skills
• Time management
• Interpersonal skills
• Team collaboration
• Confidentiality
• Working under pressure
• Microsoft Office Suite
• Document management
• AI tools

Location

• New York City

Work Type

• In-office
• Full-time

Experience Level

• 3 years of experience

Education Level

• Bachelor’s Degree or equivalent experience preferred

Salary/Compensations

• $41.57 - $45.94 per hour

Benefits

• Competitive compensation
• Excellent benefits package
• Discretionary bonus
• Health insurance with an optional HSA
• Short term disability
• Long term disability
• Dental insurance
• Vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation
• Sick time
• Employee assistance program
• Voluntary accident insurance
• Voluntary life insurance
• Voluntary disability insurance
• Voluntary critical illness and cancer insurance
• Pet insurance
• Commuter and Transit programs

About the Company

• Greenberg Traurig (GT) is a global law firm with locations across the world in 15 countries.
• GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Equal Opportunity

• GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.