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About the Role

The Meetings & Conference Room Planner organizes, coordinates, and executes a high volume of onsite meetings and events. This role manages multiple priorities, collaborates with stakeholders, and provides support to departments across the organization.

Responsibilities

• Collaborate with internal clients to understand meeting objectives, requirements, and logistics.
• Manage all aspects of onsite meeting planning, including conference calendar, catering, AV setup, transportation, security, building access, room layouts with facilities, evening events, and accommodation.
• Coordinate with vendors and suppliers to ensure quality service delivery.
• Organize campus tours and ensure awareness with department leaders and teams.
• Develop detailed event timelines, checklists, and communication plans.
• Select, evaluate, and manage suppliers, maintain a repository to ensure compliance with company policies and requirements.
• Lead onsite event execution, troubleshooting issues as they arise.
• Track budgets, expenses, and enforce compliance with company policies.
• Maintain records of meeting activities, attendee lists, and post-event feedback.
• Work closely with others to ensure coverage and support.
• Serve as primary point of contact for internal customers throughout the planning process.
• Maintain and share a real-time conference room calendar, including details of stakeholders and number of attendees, with Austin-based teams and leaders.
• Work onsite in Austin 5 days a week.
• Other meetings and meeting related projects as assigned.
• Assist in planning large national meetings and travel to support onsite logistics.

Requirements

• Proven experience in conference or meeting planning for internal customers.
• Excellent organizational, communication, and multitasking skills.
• Ability to work under pressure and adapt to changing circumstances.
• Strong problem-solving skills and attention to detail.
• Flexibility to work evenings and weekends as needed during peak event seasons.

Skills

• Creative ideas
• Effective negotiation skills
• Highly effective communication
• Detail-oriented
• Building constructive relationships

Location

• Austin

Work Type

• Onsite
• Full-time

Experience Level

• 5+ years of experience of meeting planning experience

Education Level

• Bachelor’s degree or equivalent experience in event planning, hospitality management, or a related field.
• CMP preferred

Salary/Compensations

• USD 65500 - USD 125500 - yearly

Benefits

• Paid time off (vacation, holidays, sick)
• Medical/dental/vision insurance
• 401(k)
• Eligible to participate in our short-term incentive programs

About the Company

• Allergan Aesthetics, an AbbVie company, develops, manufactures, and markets a portfolio of leading aesthetics brands and products.
• Their aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more.
• Their goal is to consistently provide customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch.

Equal Opportunity

• AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.
• Equal Opportunity Employer/Veterans/Disabled.