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About the Role

The Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the efficient functioning of facilities across multiple campuses and offices through maintenance coordination, vendor management, building systems oversight, space utilization planning, and facilities-related project support. The role supports the planning and execution of facility improvement projects, coordinates contractors and vendors, and contributes to a safe, professional, and welcoming environment for students, faculty, staff, and visitors. While the primary focus of the position is facilities management and operational project coordination, the Coordinator also provides occasional support for institutional events and may assist in coordinating student workers as required to support departmental operations. This position serves as a critical role in maintaining operational consistency, supporting facilities projects and ensuring high standards of facility performance and customer service throughout the organization.

Responsibilities

Facilities Management & Campus Operations
Project Coordination & Operational Improvements
Health, Safety & Compliance
Administrative Support (Secondary Responsibilities)

Requirements

Bachelor's degree in architecture, structural or civil engineering, interior design, facilities management, construction management, building operations, a skilled trade, or a related field.
Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment.
Strong knowledge of preventative maintenance, facility operations, building systems, and operational best practices in commercial, educational, or office environments.
Working knowledge of the Ontario Building Code (OBC) and applicable building operations and maintenance standards.
Proficiency with Microsoft Office and computerized maintenance or facility management systems.
Excellent organizational, project coordination, documentation, communication, time-management, and interpersonal skills, with the ability to work independently and collaboratively.
Ability to perform routine physical inspections, safely use ladders, lift up to 25 lbs., work in mechanical and service areas, and travel between multiple campus locations as required.

Skills

Blueprint reading
Interpretation of technical drawings and specifications
Chief Architect
SketchUp
AutoCAD
Revit
Design and technical software
Valid driver's license
Access to reliable transportation

Location

Toronto, ON

Work Type

Full-time
Indefinite
Hybrid

Experience Level

Minimum of 5 years of experience

Education Level

Bachelor's degree

Salary/Compensations

$55,000 – $65,000 annually

Benefits

100% employer paid extended Health & Dental benefits
24/7 access to Employee & Family Assistance Program and Virtual Healthcare
Life, AD&D, and Long-Term Disability Insurance
Competitive paid time off, starting at 3 weeks
Tuition Benefit Program
Access to preferred corporate membership rates with GoodLife Fitness
Engaging employee appreciation and community-building events throughout the year

About the Company

International Business University (IBU) stands as Ontario’s first independent not-for-profit university. Having received Ministerial consent for full accreditation in 2020 and DLI approval in 2023, IBU is Ontario’s only not-for-profit independent University. Our foundation draws inspiration from the world’s most esteemed independent universities, creating a ‘next generation’ model characterized by innovation, agility, and responsiveness. IBU is focused on being a truly student-centric, industry-aligned university, executing the best practices of today to build the future talent relevance of tomorrow. IBU is committed to curricula and learning experiences that seamlessly blend rigorous academic preparation with practical skill development, reflecting emerging technologies, evolving societal needs, and the future demands of the global workforce.

Equal Opportunity

IBU values and embraces Diversity, Equality, Inclusion, and Accessibility as fundamental to our mission to educate students for career success in the business world today. Our desire is to ensure that our institution is a welcoming, inclusive, respectful, and safe environment for everyone. We are dedicated to fostering diversity and inclusivity within our community and are an equal-opportunity employer. We invite and encourage applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons). If you require an accommodation during the recruitment process, please contact careers@ibu.ca.