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About the Role

The Experiential Production Coordinator supports the planning and execution of live experiences from concept to post-event reconciliation. This foundational role builds fluency in production operations, vendor management, and live event execution, working across multiple projects at different stages.

Responsibilities

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.
• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.
• Collaborate across internal teams including creative, strategy, and account.
• Build foundational relationships with vendors and partners.
• Stay informed on cultural and industry trends across sport, music, fashion, and lifestyle.

Requirements

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.
• This role is not eligible for sponsorship.

Skills

• Highly organized with strong attention to detail and follow-through.
• Clear and professional communicator.
• Proactive, adaptable, and solutions-oriented.
• Ability to manage multiple priorities in fast-paced environments.
• Curious about experiential marketing and live event production.

Work Type

• Temporary
• Full-time

Experience Level

• 1-3 years

Salary/Compensations

• $1,250 - $1,500 / week (freelance)
• $68,500 - $75,000 (full-time)

About the Company

• Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture.
• From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.
• Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.
• Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

Equal Opportunity

• Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.