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About the Role

GPJ is seeking an Executive Event Producer to manage flagship, large-scale conferences and experiential events for a high-tech client. This hybrid role requires a minimum of 2 days/week on-site in one of the specified office locations. The producer will oversee timelines, budgets, logistics, client relationships, and team management for complex, multi-day events.

Responsibilities

• Oversee efficient and effective execution of timelines and budgets across all workstreams for major, large-scale conferences and complex experiential events.
• Manage client relationships, acting as a strategic partner and advocate at senior levels within the client's organization.
• Provide input on event staffing and resourcing for production teams, working closely with Department Managers and IP leaders.
• Handle strategic relationships with Tier-1 vendors and convention centers, including overseeing the RFP process.
• Ensure meticulous completion of closing and reconciliation processes for the entire event.
• Guide and mentor large event teams and workstream leads.
• Contribute to the education and development of teams working on projects.
• Develop, maintain, and strengthen partnerships with others inside and outside the client organization.
• Manage client expectations for complex deliverables and define new business opportunities.
• Hold yourself and large cross-functional teams to a high standard of work, including following set processes and achieving strict milestones.
• Seek opportunities and take action to ensure effective collaboration with internal teams, other Project agencies, clients, and third-party vendors.
• Focus on the desired outcome and be ready with multiple creative solutions to reach the end goal flawlessly, even with tight project budget management and shifting scope.
• May have direct reports.
• Contribute to selling, planning, and developing work.
• Lead and inspire a high-performing team.
• Engage and build respected, trusted peer-to-peer relationships with mid to senior level client-side executives.
• May help mentor/teach others on the Event team.
• Have overall ownership and management of master timelines/schedules.

Requirements

• 12-15+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
• Advanced awareness of GPJ and Project agency offerings.
• Extensive experience leading highly complex, high-profile flagship conferences and city-wide events (including multiple concurrent workstreams, multi-track agendas, large general sessions, and complex client structures).
• Proven track record managing large-scale event budgets, specifically leading conferences with $5M+ budgets (with variance based on tech sector benchmarks).
• Direct experience leading major conferences, summits, or user groups with 5,000+ attendees.
• Builds comprehensive budgets/estimates for entire large-scale events; manages/reconciles multi-million dollar budgets; directs and guides workstream leads to build, manage, and reconcile their respective budgets while providing final oversight and accountability.
• Understands and effectively manages/oversees key financial metrics across all conference workstreams (e.g., expo, registration, production, housing).
• Understands and takes effective steps to address the impact of scope changes on a massive project budget and overall financial metrics.
• Able to proactively identify and elevate potential budget/financial issues early in the planning cycle, taking effective actions to address them.
• Court-level understanding and active oversight of key PO, reconciliation, and invoicing processes for large-scale operations.
• Has the ability to negotiate and identify SCORE; oversee and drive event team SCORE results.
• Expert ability to understand on-site methodology, convention center practices, and complex venue rules and labor regulations (e.g., union rules, rigging, marshaling yards).
• Expert knowledge of end-to-end GPJ Event Production and project processes, with the ability to train others.
• Strong proficiency in Google and Microsoft Office software.
• Previous experience with ERP, Project Management software, or large-scale event management tools is preferred.
• Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives.
• Ability to travel as required, around 25%.
• Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed.

Skills

• Event Production
• Live Production
• Integrated Production
• Account Management
• Project Management
• Budget Management
• Client Relationship Management
• Vendor Management
• Team Leadership
• Financial Management
• Negotiation
• On-site Methodology
• Venue Rules and Labor Regulations
• Google Suite
• Microsoft Office Suite

Location

• Austin
• Boston
• Detroit
• Los Angeles
• Nashville
• New York City
• San Francisco
• Denver

Work Type

• Hybrid
• Full-time

Experience Level

• 12-15+ years
• Senior Level

Education Level

• 4 Year College Degree
• Preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.

Salary/Compensations

• $140k-$170k

Benefits

• Employee Stock Ownership Plan (ESOP)
• Flexible Time Off (FTO) policy
• Employer matching 401(k) plan with no vesting period
• Low contribution healthcare option

About the Company

• GPJ is the world leader in experiential marketing with 29 global offices.
• GPJ is part of the Project Worldwide family, an independent, employee-owned global network of complementary, wholly owned agencies.
• GPJ offers an Employee Stock Ownership Plan (ESOP).

Equal Opportunity

• GPJ is proud to be an Equal Opportunity Employer.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class.
• GPJ complies with applicable state and local laws governing nondiscrimination in employment.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• GPJ expressly prohibits any form of workplace harassment based on any protected class.