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About the Role

As an Administration Coordinator based in Central London, you will add value by providing efficient personal assistance support to our busy Vice President (VP) Sales while supporting with the smooth functioning of our Regional Office.

Responsibilities

• Manage, coordinate, and maintain the VP Sales Calendar, including regular travel arrangements.
• Coordinate and schedule meetings, ensuring efficient and effective diary management.
• Manage email correspondence and organize/prepare materials for key meetings and communications.
• Respond to customer care issues via email and professionally resolve internal issues.
• Provide business documentation support, including report writing, presentation creation, and spreadsheet preparation.
• Follow up with other sections/departments to ensure requests are carried out and activities are coordinated.
• Assist HR with organizing inductions for new staff, ensuring a smooth onboarding process.
• Create a fun and motivating work environment by bringing the team together, celebrating successes, and fostering teamwork and collaboration.

Requirements

• Solid administrative/PA experience in a similar role, ideally supporting senior management.
• Advanced skills in Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook).
• Polished communication skills, both verbal and written.
• Exceptional organizational skills with the ability to interact confidently with stakeholders on all levels.
• Ability to work under pressure in an ever-changing environment.
• Must have the current legal rights to live and work in the UK.

Skills

• Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)
• Communication (Verbal and Written)
• Organization
• Stakeholder Interaction
• Working under pressure
• Diary Management
• Travel Arrangements
• Report Writing
• Presentation Creation
• Spreadsheet Preparation

Location

• Central London

Work Type

• Full-time

Experience Level

• Senior Management Support

About the Company

• Qatar Airways (QR) have embarked on an exciting transformation journey to change how we interact with our customers.