Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Candela Systems Corporation is seeking a highly organized Projects Administrative Assistant to support project managers, ensure projects are on track, and facilitate communication between customers, vendors, and field teams in a fast-paced environment.

Responsibilities

• Support Project Managers with administrative and financial coordination of multiple electrical projects.
• Prepare project documentation, contracts, purchase orders, submittals, permits, and closeout documents.
• Coordinate project schedules, pre-construction meetings, inspections, and project handoffs.
• Assist with customer communication, invoicing, change orders, and project reporting.
• Track project progress and maintain accurate project records.
• Coordinate with vendors, subcontractors, customers, and field personnel.
• Monitor project documentation to ensure deadlines and contract requirements are met.
• Assist with bid preparation and project startup activities.
• Ensure projects transition smoothly from estimating through completion.

Requirements

• 2+ years of administrative experience in construction, project coordination, project administration, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Self-motivated with the ability to work independently and collaboratively.
• Strong customer service mindset and problem-solving skills.
• Bilingual (English/Spanish) is preferred.
• College degree or equivalent work experience is preferred.
• Experience working with projects, subcontractors, project documentation, or construction scheduling is preferred.

Skills

• Microsoft Office
• Excel
• Outlook
• Word
• Customer Service
• Problem-Solving
• Organization
• Attention to Detail
• Written Communication
• Verbal Communication

Location

• Hawthorne, NY

Work Type

• Full-Time
• In Person

Experience Level

• 2+ years of administrative experience

Education Level

• College degree or equivalent work experience preferred

Salary/Compensations

• $25–$30 per hour + Overtime Eligibility

Benefits

• 401(k) Retirement Plan
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• On-the-job training and mentorship
• Continuing education and professional development
• Opportunity to earn industry certifications

About the Company

• Candela Systems Corporation has been delivering exceptional electrical solutions since 1994, specializing in commercial construction, municipal infrastructure, EV charging stations, lighting systems, low voltage, fire alarm, and security projects.
• We help power businesses and communities throughout the East Coast and the Caribbean.
• At Candela Systems, you’ll be part of a team that values Family, Excellence, Education, Fun, and Fulfillment.
• We believe in investing in our employees and providing opportunities for professional growth.
• Stable company with more than 30 years of success.
• Collaborative and supportive team environment.