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About the Role

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Buffalo, NY or Albany, NY office. This role performs duties in support of project priorities, schedules, and client requirements with guidance.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, and site visit schedules.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Attend project related meetings or participate in conference calls as needed or requested.
• Understand the company's services, operations, and organizational structure.
• Perform additional projects as directed by the Project Services Manager or Project Manager.
• Travel based on client or project needs.
• Perform additional tasks as directed.

Requirements

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Notary public preferred.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Skills

• Microsoft Office

Location

• Buffalo, NY
• Albany, NY

Work Type

• Full-time

Experience Level

• 2+ years of related experience

Education Level

• Associate Degree

Salary/Compensations

• $21.63 to $33.75 per hour

Benefits

• Company paid medical, dental, and vision coverage
• Paid pregnancy disability leave
• Short- and long-term disability insurance
• Life insurance
• Company-matched 401(k)/Roth
• Paid time off
• Parental leave
• Military leave
• Employee referral bonuses
• Professional license bonuses
• Straight time policy for exempt employees for billable hours worked in excess of 40 billable hours within a work week
• Reimbursement for education
• Free in-house resource for hundreds of educational and self-enrichment courses
• Mentorship program
• Wellness program
• Women’s Organization
• Ongoing philanthropic opportunities

About the Company

• Colliers Engineering & Design's people are their most important resource.
• Dedicated to providing employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
• Supports work life balance.