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About the Role

The Program Coordinator provides project management and administrative support to a dynamic team that delivers grants, professional development, and organizational consulting services to nonprofit Jewish summer camps across North America. This role supports a team of consultants, the Senior Program Manager, and the Director by coordinating projects, managing logistics, maintaining systems, and ensuring programs and services are delivered on time, within budget, and with a high level of quality. The position requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a collaborative environment.

Responsibilities

• Provide project management and logistical support for JCamp 180's online and in-person professional development programs.
• Manage project timelines, recurring meetings, and the annual application process, including application materials, interview scheduling, and coordination with program leads.
• Coordinate logistics for in-person and virtual programs, including venues, vendors, contracts, travel, catering, transportation, and Zoom support.
• Monitor program budgets, process vendor invoices, and track expenses throughout the year.
• Develop and distribute participant communications, maintain current program information on the JCamp 180 website, and ensure consistent branding and best practices across all professional development programs.
• Coordinate participant evaluations and prepare summary reports to measure program effectiveness.
• Provide administrative, logistical, and operational support to the JCamp 180 team.
• Coordinate the biannual renewal process for affiliated camps and support consultant recruitment efforts.
• Support consultants with meeting coordination, presentation development, note-taking, research, and tracking project deliverables.
• Schedule team meetings, retreats, and gatherings, coordinating logistics such as venues, catering, speakers, and materials.
• Maintain Salesforce data, generate reports, support staff in using the system effectively, and assist with testing and implementing new functionality.
• Maintain the team's SharePoint site and organize department documentation and annual planning materials.
• Process invoices and ensure timely payment of department expenses.
• Support special projects, including research, resource development, template creation, and content development to strengthen JCamp 180's consulting practice.
• Assist with Foundation-wide events and initiatives as needed, including conference support, video projects, and management of JCamp 180-branded materials and inventory.
• Provide project management and logistical support for JCamp 180's annual conference.
• Coordinate presenter contracts, honoraria, invoices, and vendor documentation.
• Partner with the Conference & Events team to manage venue logistics, accommodations, catering, audiovisual needs, and conference operations.
• Manage conference communications, provide logistical support for speakers and presenters, and assist with on-site event execution.
• Coordinate post-conference evaluations and documentation and prepare briefing materials and scheduling support for the Director.
• Support the implementation and administration of JCamp 180 grant programs.
• Partner with the Grants Department to support grant implementation, reporting, deadlines, and project management.
• Assist in developing grant guidelines, application materials, and supporting documentation.
• Collaborate with the Marketing & Communications team to promote grant opportunities and prepare grant progress reports.
• Compile and analyze qualitative and quantitative data for reports and presentations.

Requirements

• Highly organized project manager who enjoys building systems, coordinating complex initiatives, and supporting a collaborative team.
• Passionate about helping nonprofit organizations thrive and advancing JCamp 180's mission to strengthen Jewish summer camps and the communities they serve.
• Strong connection to Jewish camping and enthusiasm for supporting its long-term success are especially encouraged to apply.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with a team.
• Demonstrated project management abilities.
• Ability to improve processes and develop efficient internal systems.
• Curiosity about organizational development, evaluation, nonprofit consulting, and philanthropy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience using collaboration and project management tools such as Zoom, SharePoint, Asana, Mailchimp, Airtable, Jotform, SurveyMonkey, Bizzabo, Slack, and Mentimeter.
• Familiarity with Salesforce or similar CRM platforms, along with the ability to quickly learn new technologies.
• Creative problem-solving skills and a willingness to contribute ideas in a collaborative environment.
• Flexibility to support evolving team priorities and special projects.
• Ability to travel occasionally (approximately three to five trips per year).
• Prolonged periods of sitting while working on a computer.
• Ability to occasionally lift and move up to 15 pounds.

Skills

• Project management
• Administrative support
• Logistics coordination
• System maintenance
• Microsoft Office (Word, Excel, PowerPoint)
• Collaboration tools (Zoom, SharePoint, Asana, Mailchimp, Airtable, Jotform, SurveyMonkey, Bizzabo, Slack, Mentimeter)
• CRM platforms (Salesforce)
• Problem-solving
• Communication (written and verbal)

Location

• New York City area (hybrid)
• Western Massachusetts

Work Type

• Hybrid
• Full-time

Experience Level

• Commensurate with experience

Education Level

• Bachelor's degree in nonprofit management, communications, project management, Jewish communal service, or a related field (preferred)

Salary/Compensations

• $50,000–$60,000

About the Company

• JCamp 180 delivers grants, professional development, and organizational consulting services to nonprofit Jewish summer camps across North America.
• The Harold Grinspoon Foundation mission is to strengthen Jewish summer camps and the communities they serve.