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About the Role

The Research Foundation for Mental Hygiene is seeking a detail-oriented and organized Accounts Payable & Purchasing Assistant to join their Business Office team. This role supports the day-to-day accounts payable and purchasing functions by ensuring purchase requests, vendor transactions, and a high volume of online orders are processed accurately, efficiently, and on time. The ideal candidate is dependable, proactive, and able to work independently while maintaining a high level of accuracy and attention to detail in a fast-paced environment.

Responsibilities

• Review and process purchasing requests in TIQR for accuracy and completeness.
• Enter purchase requests into Oracle.
• Ensure vendors and staff receive copies of signed purchase orders.
• Purchase an increasing volume of items online through Amazon and other approved vendors.
• Obtain vendor quotes for equipment purchases as needed.
• Maintain accurate purchasing records and documentation in TIQR.
• Collaborate with vendors and internal departments to facilitate purchasing activities in TIQR.
• Perform other administrative and business office duties as assigned.

Requirements

• Bachelor's degree or equivalent combination of relevant education and experience preferred.
• At least 2-5 years of administrative experience in a medium-to-large organization.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Excel.
• Experience with Oracle and/or working in an academic or research environment is preferred.
• Experience with accounts payable, purchasing, or administrative support is preferred.
• Ability to manage multiple priorities and meet deadlines.
• Professional customer service skills when working with vendors and staff.
• Proven ability to manage multiple priorities, work effectively in a fast-paced office environment, and demonstrate strong organizational skills with exceptional attention to detail.

Skills

• Microsoft Office
• Excel
• Oracle
• Accounts Payable
• Purchasing
• Administrative Support
• Customer Service

Location

• 1051 Riverside Drive, New York, NY 10032

Work Type

• Full-time

Experience Level

• 2-5 years

Education Level

• Bachelor's degree preferred

Salary/Compensations

• $67,552-$70,686

Benefits

• Excellent Benefits Package

About the Company

• The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances.
• RFMH is deeply committed to supporting underserved individuals, organizations, and communities.
• RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations.
• RFMH is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York.
• Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits.

Equal Opportunity

• RFMH is an equal opportunity/affirmative action employer.
• Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.