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About the Role
The Trust seeks a Manager, Office of the General Counsel & Corporate Secretary, to serve as a trusted member of the office and help ensure the effective management and coordination of its broad range of responsibilities. The office oversees the legal function, manages fund processes, supports the General Counsel and Board of Directors, assists the donor department, and undertakes special projects.
Responsibilities
- Prepare documents relating to the creation and management of funds and manage office files relating to funds.
- Develop written strategies for carrying out purposes of new funds and oversee process for revisiting existing strategies periodically.
- Work with staff across the organization to prepare materials for internal and Board committee meetings relating to fund purposes.
- Develop expertise in the variety of funds and their characteristics, acting as a resource throughout the organization.
- Prepare agenda, supporting materials, and draft minutes for Board and Board committee meetings.
- Manage annual conflict of interest process, including distribution of questionnaires and receipt of responses.
- Maintain Board-related archives.
- Maintain telephone and email contact with Board members, donors, potential donors, and professional advisors.
- Schedule and coordinate meetings with external parties, including attendance, catering, seating, and meeting materials.
- Handle other tasks as the General Counsel may require.
- Provide research or other support for special projects as directed by the General Counsel.
Requirements
- At least 3–5 years of relevant professional experience required.
- Experience as a paralegal, legal assistant, or supporting corporate governance, board administration, or corporate secretary functions strongly preferred.
- Experience working in a legal, nonprofit, foundation, governance, executive office, corporate secretary, or related professional environment preferred.
- Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, Outlook, and Excel, required.
- Experience utilizing AI tools (e.g., Microsoft Copilot, Claude) and database systems is preferred.
- Possesses strong writing, editing, and proofreading skills, with the ability to prepare clear, accurate, and professional materials.
- Applies strong analytical skills, exercises good judgment, and can synthesize information.
- Able to maintain positive working relationships with staff, board members, and external stakeholders.
- Exercises tact, diplomacy, and confidentiality when managing sensitive information.
- Curious and enthusiastic about learning new areas and undertaking new projects.
- Able to manage multiple tasks and prioritize workflows with minimal oversight.
- All hires must verify identity and eligibility to work in the United States and complete the required employment eligibility verification.
Skills
- Microsoft Office Suite (Word, PowerPoint, Outlook, Excel)
- AI tools (e.g., Microsoft Copilot, Claude)
- Database systems
- Written Communication
- Analytical Skills
- Judgment
- Professional Presence
- Relationship Management
- Tact
- Diplomacy
- Confidentiality
- Intellectual Curiosity
- Initiative
- Time Management
- Independence
Location
- New York, NY
Work Type
- Primarily in-person
- Remote work on Fridays
- Limited additional remote flexibility
Experience Level
- 3-5 years of relevant professional experience
Education Level
- Bachelor’s degree in a Humanities field preferred
Salary/Compensations
- $75,000-$95,000
Benefits
- Pension plan
- 8% 403(b) contribution
- Subsidized medical coverage
- Generous paid time off
- Paid bonding leave
- Public Service Loan Forgiveness (PSLF) Program eligibility
About the Company
- As New York’s largest community foundation, The New York Community Trust (“The Trust”) fosters and engages in enduring and innovative philanthropy, making grants that bring together the local knowledge and expertise of its team, nonprofits, and partners to help donors fulfill their vision for the causes they love.
- The Trust seeks to improve every aspect of the cultural and civic life of New York City, Long Island, and Westchester.
- The Trust is a regional philanthropic leader.
- In addition to a distinguished competitive grantmaking program, The Trust hosts donor-advised funds (DAFs) that make grants throughout the United States as well as funder collaboratives that work on the leading edge of philanthropy to improve the lives of New Yorkers.
- In 2025, it made close to 11,000 grants totaling nearly $230 million, and has made more than $2 billion in grants over the past decade.
- Having celebrated its centennial anniversary in 2024, The Trust has long been a leader in the field, with innovations ranging from establishing the first donor-advised fund in the 1930s to making landmark grants, including some of the first to fight AIDS, build The High Line, support immigrant communities in the region, and respond quickly in the early days of the COVID-19 pandemic.
Equal Opportunity
- The Trust is an Equal Opportunity Employer and does not discriminate on any basis protected by federal, state, or New York City law.
- We provide reasonable accommodations for qualified individuals with disabilities and for pregnancy, childbirth, or related medical conditions, in accordance with applicable law.
- We are committed to advancing Diversity, Equity, Inclusion, Belonging, and Accessibility (DEIBA) and to identifying qualified candidates who reflect the communities we serve and who support The Trust’s mission, vision, and values.