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About the Role

The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day office activities. This entry-level role assists with preparing materials, coordinating communications, maintaining company information, and supporting executive and departmental initiatives.

Responsibilities

• Assist with preparing internal and external communications, announcements, and company updates.
• Support the coordination of meetings, presentations, and communication-related projects.
• Help organize and maintain company documents, communication materials, and presentation files.
• Respond to general inquiries and route communications to appropriate departments.
• Provide general office and administrative support to leadership and team members.
• Assist with creating and formatting presentations, reports, spreadsheets, and meeting materials.
• Help prepare materials for company meetings, customer visits, conferences, and events.
• Maintain templates and ensure consistency in company branding and messaging.
• Support leadership with preparation of talking points, agendas, and communication documents.
• Assist with drafting company announcements, newsletters, and communication materials.
• Support updates to company communication platforms, websites, and internal postings.
• Coordinate with departments regarding company updates, events, and announcements.
• Help maintain organized records of communications and marketing materials.
• Assist with scheduling meetings, conference calls, and company events.
• Coordinate logistics for internal meetings, visitor arrangements, and conference participation.
• Support preparation and organization for trade shows, community events, and company activities.
• Help track event materials, schedules, and attendee information.
• Conduct basic research on industry trends, competitors, and market information.
• Assist with gathering information for reports, presentations, and company communications.
• Support special projects and administrative initiatives as assigned.

Requirements

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Willingness to learn and support a variety of administrative and communication functions.

Skills

• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• Organizational skills
• Attention to detail
• Interpersonal skills
• Confidentiality
• Research

Experience Level

• Entry-level
• Internship experience

Education Level

• Associate degree
• Bachelor’s degree