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About the Role

The Event Operations Coordinator supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation. This role assists with vendor management, event technology, budget administration, and project planning to deliver exceptional experiences for attendees, sponsors, and stakeholders.

Responsibilities

• Plan and manage event logistics including venue selection, vendor management, and registration
• Coordinate food and beverage, hotel accommodations, and audio-visual production
• Manage sponsorship fulfillment, floor plans, room layouts, and branded materials
• Oversee event technology including websites, registration platforms, and mobile apps
• Develop and maintain project plans, timelines, and operational checklists
• Track event expenses, process invoices, and manage payments to ensure budget compliance
• Build relationships with internal stakeholders, leadership, sponsors, and vendors

Requirements

• 0-2 years of corporate event management experience
• Ability to lift and move materials weighing 15–30 pounds
• Willingness to work flexible hours including evenings and weekends
• Ability to travel up to 25% domestically and internationally
• Reside within reasonable proximity to a major U.S. airport

Skills

• Event management platforms such as Cvent
• WordPress
• Mobile event apps and attendee engagement tools
• Project management
• Vendor management and contract review
• Critical thinking and problem-solving
• Written and verbal communication

Work Type

• Full-time

Experience Level

• 0-2 years

Salary/Compensations

• 60,000 - 75,000

Benefits

• Comprehensive health, retirement, and wellbeing benefits
• Optional benefits to meet diverse needs

About the Company

• Dow Jones Energy Events team
• Dow Jones - Luxury & Events

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
• Committed to providing reasonable accommodation for qualified individuals with disabilities in the application and interview process.