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About the Role

This role offers the opportunity to play an important part in supporting the operational infrastructure that enables Octopus to invest in and support ambitious founders across Europe and beyond. The successful candidate will support a broad range of operational activities across fundraising, investor onboarding, portfolio management, data governance, system administration and regulatory obligations. The role combines day-to-day operational delivery with opportunities to contribute to practical process improvements and operational projects that help the business scale efficiently.

Responsibilities

Maintain and develop accurate records across core systems relating to funds, investors, portfolio companies, investments and other integral data.
Support the effective execution of limited operational processes across the investment lifecycle, ensuring appropriate controls and governance are maintained.
Produce, validate and distribute management information and reporting for internal and external stakeholders.
Support fundraising and client onboarding, helping ensure clients are onboarded efficiently and compliantly.
Assist with the management of portfolio and investor data, ensuring accuracy, completeness and consistency across systems.
Support ongoing monitoring and maintenance activities required to meet regulatory and governance requirements.
Build effective working relationships with colleagues across Ventures, Operations and other internal teams, and external service providers to ensure information flows smoothly and operational processes run effectively.
Support anti-money laundering (AML), know-your-customer (KYC) and related due diligence activities for investors, portfolio companies and other third parties.
Help maintain operational procedures, controls and documentation to support a robust control environment, including in relation to Client Assets (CASS).
Identify operational risks, data quality issues or process inefficiencies and escalate appropriately.
Contribute to system enhancements, testing activities and process improvement initiatives that help increase efficiency and improve user experience.
Assist with documenting business requirements and operational procedures.
Support the implementation of new processes, regulatory requirements and business initiatives.
Look for opportunities to simplify, automate or improve existing operational activities while maintaining appropriate controls.
Embrace approved AI and productivity tools where appropriate, helping identify opportunities to improve efficiency, reduce manual effort and enhance the quality of operational outputs whilst maintaining appropriate controls and governance.
Contribute to operational projects and workstreams that support fundraising activities, new products, regulatory change and business growth.

Requirements

Experience in an operations, business support, fund operations or financial services administration role.
Strong organisational skills and ability to manage multiple priorities effectively.
Excellent attention to detail and commitment to producing high-quality work.
Interest in applying modern technology, automation and AI-assisted tools to improve operational processes and ways of working.
Experience supporting or participating in AML/KYC, onboarding or operational control processes.
Proficient in Microsoft Office, particularly Excel.
Experience within venture capital, private equity, asset management or broader investment management environments.
Exposure to investor onboarding, fund operations or investment operations activities.
Familiarity with regulatory and compliance processes relevant to FCA-regulated firms.

Skills

Microsoft Office
Excel
AI-assisted tools
Modern technology
Automation

Location

Europe

Work Type

12-month fixed-term contract
Flexible working

Experience Level

Operations
Business support
Fund operations
Financial services administration
Venture capital
Private equity
Asset management
Investment management

Salary/Compensations

A competitive salary

Benefits

Take what you need holiday
Anchor (our wellness hub) which includes Headspace, one to one coaching through Sanctus, Parent Cloud, Digital GP, Shout & more

About the Company

At Octopus, we’re entrepreneurs and we’re investors, on a mission to back the people, ideas and industries that will change the world.
We chose to become an accredited B Corp and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.

Equal Opportunity

We are committed to building a workplace where diversity is valued, and inclusion is a priority.
By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds.
We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.
We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process.
Applicants are welcome to opt-in to the disability confident scheme as part of our application process.
If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.