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About the Role

This entry-level role is suited for a native German speaker with strong attention to detail, good English skills, and an interest in learning proposal, procurement, and business development processes within a professional services environment. The intern will support experienced proposal managers with routine tasks, document preparation, administrative coordination, formatting, and information management.

Responsibilities

• Support proposal teams in preparing proposal documents, presentations, forms, and submission materials.
• Assist with German-language proposal documents, focusing on accuracy, clarity, formatting, and consistency.
• Follow established proposal processes, checklists, templates, and internal style guidance.
• Support the preparation and formatting of proposal response documents in Microsoft Word, PowerPoint, and PDF.
• Assist with online procurement portals and online submission processes under supervision.
• Help maintain proposal guidebooks, action lists, document trackers, and submission checklists.
• Support the preparation of compliance matrices and competence matrices by transferring client requirements into standard templates.
• Help compile and organize non-technical proposal inputs, such as company information, forms, certificates, references, staff biographies, and standard text.
• Support the collection and formatting of German administrative documents, including insurance, tax, sustainability, equal opportunity, and cyber security documents.
• Assist with simple quality checks, including consistency, completeness, formatting, spelling, grammar, and alignment with internal templates.
• Support the preparation of lists of administrative or clarification questions for review by the proposal manager.
• Help coordinate routine information requests with internal teams, such as legal, IT, operations, and subject matter experts.
• Assist with archiving proposal materials and storing final documents in the correct SharePoint locations.
• Support updates to the proposal team’s content management system, including project summaries, qualifications, standard texts, and final proposal files.
• Help create or update simple graphics, organization charts, tables, and workflow diagrams in PowerPoint, based on existing examples.

Requirements

• Native-level German language skills, with strong writing, reading, grammar, and editing ability.
• Good English language skills, including the ability to read and understand business documents and communicate with international colleagues.
• Strong attention to detail and accuracy.
• Good organizational skills and ability to follow structured processes.
• Ability to work with templates, checklists, and standard operating procedures.
• Comfortable handling routine administrative and document-based tasks.
• Able to manage assigned tasks and deadlines with guidance from the proposal manager.
• Good written and verbal communication skills.
• Willingness to learn proposal management, procurement processes, and professional services business development.
• Comfortable working with remote and international team members.
• Able to ask questions when instructions are unclear and escalate issues in a timely way.
• Reliable, proactive, and careful in handling business documents and deadlines.
• Native German speaker.
• Good English level; ability to work in an English-speaking international team.
• Strong German writing, editing, and formatting skills.
• Any other European language is a plus.
• Good working knowledge of Microsoft Word, PowerPoint, Excel, Outlook, SharePoint, Acrobat (PDF).
• Basic knowledge of AI tools like ChatGPT / Copilot and willingness to learn how to work with AI and tech tools as relevant for the job.
• Interest in proposal development, consulting, procurement, business development, energy, sustainability, or infrastructure.
• Ability to work from the Berlin office as required.
• Previous internship, student job, or administrative work experience in a business environment.
• Experience working with long documents, templates, or formal written submissions.
• Experience with SharePoint, online portals, or document management systems.
• Experience working in an international or bilingual environment.

Skills

• German writing skills
• English language skills
• Attention to detail
• Organizational skills
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• SharePoint
• Acrobat (PDF)
• AI tools like ChatGPT / Copilot

Location

• Berlin

Work Type

• Internship
• Full-time

Experience Level

• Entry-level

Benefits

• Competitive compensation
• Flexible benefits package

About the Company

• Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
• Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
• If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
• All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.
• Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event.
• Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
• If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline.
• If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com.
• Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
• Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Equal Opportunity

• Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.