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About the Role

Agicap is seeking an Office Manager to ensure the smooth day-to-day running of the Berlin office, manage employee experience, support onboarding/offboarding, provide administrative support, and contribute to local compliance and reporting. This role is crucial for maintaining office quality and fostering a positive work environment.

Responsibilities

• Ensure the smooth day-to-day running of the office, including supplies, equipment, maintenance, and badge access.
• Act as the main point of contact with the space provider (coworking / landlord).
• Ensure compliance with fire safety and local regulatory obligations.
• Monitor office occupancy trends and anticipate future space needs.
• Manage relationships with building- and equipment-related vendors.
• Ensure the office quality meets Agicap's standards.
• Organize team events and initiatives to foster cohesion and employee engagement.
• Manage employee services such as snacks, drinks, and amenities.
• Serve as the local point of contact for the German team's needs and feedback.
• Prepare new joiners' arrivals, including workstations, equipment, and welcome packs.
• Support departing employees with administrative and logistical offboarding.
• Provide first-level support on administrative matters, including supplier contracts, invoices, and expense reports.
• Assist in monitoring local legal obligations in coordination with headquarters' teams.
• Provide regular reporting to the manager on activities and ongoing topics.
• Participate in Office Management team meetings and share best practices.
• Monitor the Berlin office's operating budget.

Requirements

• Native or fluent German.
• Professional-level English.
• Proven experience in a similar role (office management, administrative coordination, facilities) within an international environment.
• Strong sense of organization, autonomy, and rigor.
• Ability to manage a wide range of information.
• Good interpersonal skills.
• Service-oriented mindset.
• Ability to work in a multicultural environment.
• Flexibility and pragmatism.
• Comfortable switching between different tasks.

Location

• Berlin

Work Type

• Permanent contract
• 50%
• 4h/day
• Monday to Friday

Salary/Compensations

• Competitive Compensation: Attractive package including both fixed and variable components.

Benefits

• Prime Office Location: Work from a large, modern office at Moritzplatz (Berlin) featuring a large terrace, snacks, and drinks.
• Professional Development: Access a “Mini-MBA” with a focus on Finance & Treasury via the Agicap Academy.
• Global Collaboration: Join a diverse international team with regular events in Berlin and occasional trips to our headquarters in France.
• Meal & Grocery Allowance: Receive up to €108/month tax-free for lunch or groceries, easily managed via the Hrmony app.
• Tenure Rewards: Enjoy a €30 monthly shopping voucher after one year and up to two additional vacation days based on your length of service.
• Team Culture: Be part of a dynamic environment with global offsites and local team events.

About the Company

• Created in Lyon in 2016, Agicap is one of the fastest scale-ups in Europe with over 8000 customers and 650 employees.
• Agicap allows Finance teams of Mid-Market companies to efficiently manage and forecast their cash, pay their suppliers and get paid.
• The company combines a Treasury Management System, and Accounts Payable and Accounts Receivable solutions into a single platform.
• Agicap aims to become the next leading Treasury Management platform for mid-market companies.
• Agicap has raised €145M since its creation with prestigious VC funds.
• The company is focused on product innovation, international expansion, and building a company where people can grow and build their careers.

Equal Opportunity

• Agicap is committed to providing equal opportunities for everyone, and we foster an inclusive work environment that values diversity!