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About the Role

San Francisco Travel is seeking a dynamic event professional to create and execute internal and external events that drive value for clients, prospects, stakeholders, and staff, while leveraging the San Francisco Travel brand. This role contributes to achieving SF Travel’s financial goals by coordinating key events, missions, and tradeshows, requiring an individual capable of autonomous work, with the drive and creativity to collaborate across departments.

Responsibilities

Align with internal departments to identify, plan, and execute major San Francisco Travel events, missions, and tradeshows.
Prospect venues, source vendors, identify members/sponsors, manage event marketing, oversee day-of production, and prepare reports.
Create and solidify vendor relationships and partnerships to ensure cost savings and streamlined event production.
Act as the liaison between members/sponsors for major SF Travel events.
Coordinate with internal SF Travel departments to develop the yearly calendar of events.
Identify opportunities to leverage the San Francisco Travel brand, voice, and values in all events, including concepting new standalone events and activation ideas.
Create and manage SF Travel events template and brief process to increase efficiency in planning and executing events.
Work with the marketing team to fulfill all advertising and event promotion materials.
Provide operational support to the Services team, including managing shared inboxes, preparing service materials, and maintaining planning resources.
Support departmental reporting and CRM data integrity for accurate tracking of client activity and service delivery metrics.
Assist with team coordination and coverage during peak periods to ensure consistent service execution across the department.
Assist in the development and strategy regarding sponsorship/attendance costs and packages for SF Travel events.
Solicit and negotiate with SF Travel members for event participation, sponsorship, and/or trade.
Create and maintain budgets to track event profitability.
Work with accounting to track and reconcile expense and revenue budgets for all events and programs.
Develop work plan and help manage day-to-day activities of San Francisco Travel events interns.
Manage databases for events, participants, and revenue tracking.
Represent SF Travel externally for various industry events.
May require domestic and/or international travel for event execution.
Perform other related duties as assigned by management.

Requirements

Education and/or training equivalent to college graduate.
3+ years’ experience with planning and executing events.
Must be able to work independently with minimal oversight.
Strong organizational, interpersonal and computer skills necessary.
Ability to communicate and work well with others in a professional office environment.
Ability to handle multiple priorities and meet deadlines while being detail oriented.
Ability to maintain confidentiality.
Must be available to periodically work evenings, weekends, and occasional holidays as needed.
Must be able to travel domestically as required to support onsite execution and client engagement.
Must be able to lift up to 50 pounds when supporting events or meeting set up.

Skills

Outstanding written and verbal communication skills
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Proficiency with Salesforce, Eventbrite, Asana and Concur a plus
Hospitality industry background a plus

Location

San Francisco

Work Type

Onsite (minimum 4 days per week)
Full-time

Experience Level

3+ years

Education Level

College graduate equivalent

Salary/Compensations

$75,000 to $110,000 base compensation annually
Additional opportunity for annual incentive compensation based on performance and organizational results.

About the Company

San Francisco Travel is an organization focused on driving value for clients, prospects, stakeholders, and staff through events and leveraging the San Francisco Travel brand.