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About the Role

ICON is scaling fast, and we are looking for a Senior Accounts Payable Specialist to own the execution of ICON’s procure-to-pay cycle. This role ensures vendors are paid accurately and on time, invoices are properly coded and approved, and provides a reliable foundation for the finance team. It sits at the intersection of operational rigor and cross-functional partnership, offering real ownership and the opportunity to build and improve AP systems and processes as the company grows.

Responsibilities

Own end-to-end invoice processing, including receiving, coding, matching to purchase orders, routing for approval, and posting, ensuring accuracy and timeliness across a high-volume, multi-entity environment.
Execute payment runs via check, ACH, and wire, verifying payment details, resolving exceptions, and ensuring disbursements align with vendor terms and internal controls.
Manage the three-way match process between purchase orders, receiving documents, and vendor invoices, investigating and resolving discrepancies with Procurement and the receiving team.
Review and process employee expense reports and corporate card transactions in accordance with policy, validating receipts, coding, and approvals before posting to the general ledger.
Maintain the vendor master file, including onboarding new suppliers, validating W-9s and banking information, enforcing documentation standards, and ensuring data integrity.
Serve as the primary point of contact for vendor inquiries on payment status, invoice disputes, and statement reconciliations, resolving issues promptly and maintaining strong supplier relationships.
Perform regular vendor statement reconciliations to identify unapplied credits, duplicate payments, and aging balances, escalating unresolved items.
Support the monthly close by ensuring all invoices are processed or accrued, AP subledger balances are reconciled to the general ledger, and outstanding items are documented.
Prepare and maintain AP aging reports and cash requirement forecasts to support treasury visibility.
Assist with 1099 preparation and filings, maintaining accurate vendor classification records and year-end documentation.
Drive continuous improvement in AP workflows within NetSuite and Coupa, identifying opportunities to reduce manual touchpoints and accelerate cycle times.
Partner with Purchasing on purchase order coverage, policy compliance, and one-off spend, providing insights on procure-to-pay process improvements.

Requirements

5+ years of hands-on accounts payable experience, with demonstrated ownership of high-volume invoice processing, payment execution, and vendor management.
Strong working knowledge of the procure-to-pay cycle, including PO creation and matching, three-way match, expense reporting, and 1099 compliance.
Experience supporting the monthly accounting close — accruals, subledger reconciliation, and AP-to-GL tie-out — in a fast-paced environment.
Proficiency in a major ERP system; NetSuite experience strongly preferred.
Experience with Coupa strongly preferred.
High attention to detail and a low tolerance for errors.
Strong communication skills and the ability to manage competing demands with professionalism and clear prioritization.
Manufacturing, construction, or hardware company experience is a plus.

Skills

NetSuite
Coupa
Procure-to-pay cycle
Invoice processing
Payment execution
Vendor management
Three-way match
Expense reporting
1099 compliance
Accounts payable
ERP systems
Communication skills
Attention to detail

Location

Austin, TX

Work Type

Onsite
Full-time

Experience Level

Senior

About the Company

ICON is scaling fast — standing up manufacturing for the Titan platform, growing project delivery, and expanding its vendor and contractor base alongside both.
As a member of the ICON team, you will have the opportunity to advance humankind’s ability to provide dignified, affordable, resilient, and sustainable shelter to the world.

Equal Opportunity

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.
Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).