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About the Role

As a trusted partner to the President, you will provide proactive executive support and manage operational needs to ensure organizational success within a collaborative environment.

Responsibilities

• Provide proactive executive administrative support for daily operations and special projects.
• Serve as the primary point of contact between the President, senior leadership, staff, clients, and external stakeholders.
• Manage the President's calendar and schedule meetings.
• Process business expense reports, mileage reports, and invoices.
• Coordinate complex travel arrangements and detailed itineraries.
• Manage meeting agendas, record minutes, and distribute follow-up documentation.
• Prepare reports and presentations using data and spreadsheets.
• Coordinate logistics for corporate events, leadership meetings, and strategic activities.
• Maintain knowledge of company values and strategic plans.
• Support and uphold corporate policies.

Requirements

• 5-10 years of administrative experience supporting senior executives.
• Expert proficiency in MS Office Suite including Word, Excel, PowerPoint, SharePoint, and Visio.
• Proven time management and project completion skills.
• Strong technical and professional writing and correspondence skills.
• High level of organizational, problem-solving, and multi-tasking abilities.
• Ability to build and maintain professional relationships across all organizational levels.
• Ability to maintain strict confidentiality regarding company and personnel matters.

Skills

• Executive administrative support
• Calendar management
• Travel coordination
• Meeting facilitation
• Report and presentation preparation
• Event logistics
• Technical writing
• Professional correspondence
• Problem-solving
• Multi-tasking
• MS Office Suite
• SharePoint
• Visio

Work Type

• Full-time

Experience Level

• 5 - 10 years

Education Level

• Diploma in Office or Business Administration preferred

Salary/Compensations

• CAD $80,000.00 - CAD $110,000.00 per year

Benefits

• Comprehensive compensation package
• Paid time off program
• Industry leading 401(k)/RRSP
• Medical, Extended Health Care, Dental, and Vision coverage
• Wellness benefits
• Employee Assistance Program
• Tuition Reimbursement Program

Equal Opportunity

• EEO/ADA/Veterans employer