Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

PRA is seeking a Senior Event Producer to manage the logistical and operational execution of client events, including complex programs for high-profile accounts. This role serves as the primary client contact post-sale, ensuring client satisfaction and account retention by exceeding expectations.

Responsibilities

• Manage logistical and operational execution of client events and programs, including complex programs for high-profile accounts with budgets from $500K-$1M+.
• Serve as the primary client contact during pre-planning and program operation, ensuring client expectations are exceeded.
• Meet with the Sales team to review program details and act as the primary client contact post-contract.
• Manage program changes during pre-planning and on-site, including negotiation and up-selling.
• Manage the expected gross margin for contracted events.
• Order, confirm, and re-confirm all suppliers, developing relationships, negotiating terms, and contracting services.
• Ensure timely deposit receipt and completion of billing as contracted.
• Determine Field Staff work assignments based on program schedule and staffing needs.
• Prepare and distribute trip sheets and relevant program information to Field Staff.
• Participate in recruiting and training Field Staff.
• Coordinate and process all Field Staff paperwork, including timesheets and expense reports.
• Maintain inventory of field staff uniforms and materials, coordinating purchases as needed.
• Complete all program production paperwork, including trip sheets, check requests, service agreements, invoicing, and job costing.
• Assist Experience Designers with program development according to client specifications.
• Manage cost preparation, program summaries, deposit invoices, service agreements, and related correspondence.
• Forward necessary program information to hotel and venue representatives for seamless coordination.
• Conduct pre-con meetings with clients and hotels to review confirmed program details.
• Keep Regional and Global Sales Managers informed of opportunities and program changes, taking corrective action as needed.
• Model teamwork and collaboration, setting a standard for professionalism and operational excellence.
• Develop and implement new processes or improvements to enhance program operations.
• Facilitate training and professional development initiatives for Event Producers in collaboration with leadership.
• Lead department meetings and assign programs in the absence of leadership.

Requirements

• Bachelor's degree or equivalent relevant experience.
• 4 years of experience overseeing the execution of corporate meetings, client events, and complex programs.
• Proven ability to lead operations functions and effectively supervise, develop, and mentor Field Staff.
• Excellent interpersonal and communication skills with diverse groups.
• Demonstrated success in analyzing and interpreting client requirements, contracts, financial reports, and legal documents to mitigate risk and ensure profitability.
• Skilled at presenting information and responding to client, supplier, and hotelier questions.
• Ability to multitask and work on multiple programs with different deadlines.
• Ability to work well with all levels of management and staff, hoteliers, venue staff, clients, and supplier partners.
• Deep market knowledge of local attractions, hotels, parks, venues, and supplier partners.
• Ability to locate and vet new venues and supplier partners.
• Must be able to work flexible hours including weekends, evenings, and holidays.

Skills

• Logistical management
• Operational execution
• Client relationship management
• Negotiation
• Up-selling
• Budget management
• Supplier management
• Contract negotiation
• Team leadership
• Staff supervision
• Mentoring
• Interpersonal communication
• Financial analysis
• Risk mitigation
• Presentation skills
• Multitasking
• Market knowledge
• Process improvement

Location

• Dallas
• Houston
• San Antonio
• Austin
• New Orleans

Work Type

• Hybrid

Experience Level

• Senior
• 4 years of experience

Education Level

• Bachelor's degree or equivalent relevant experience

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Company-sponsored Life Insurance
• Short/Long Term Disability Insurance
• 401(k) with Match
• Parental Leave
• Cell Phone Stipend
• Home Internet Stipend
• Paid Vacation
• Sick Leave
• Paid Holidays
• Pet Insurance
• Flexible Spending Accounts
• Other optional benefit coverages

About the Company

• PRA is the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.
• We believe destinations have power and our people unlock its magic.
• We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.
• PRA offers opportunities for a creative, energetic, and inspiring career in sales, creative, operations, production, and more.
• Our Services include Activations, Experiential Marketing, Event Strategy, Experience Design, Interactive Installations, Themed Events & Décor, Adventures & Excursions, Dining & Culinary Experiences, Entertainment & Performances, ESG & Social Impact Integration, Team Building & CSR, Transportation & Logistics, Meeting Management, AV Management, Content & Messaging, Content Design & Production, Demo Experiences, and Theatrical Design & Delivery.