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About the Role

The Executive Assistant to the Chief Executive Officer (CEO) provides high-impact executive, governance, and operational support, acting as a trusted partner to ensure seamless information flow and effective coordination of priorities at the senior levels of the organization. This role serves as a key connector, bringing structure, foresight, and professionalism to a dynamic environment, embodying professionalism, integrity, and responsiveness to enable leaders to focus on delivering exceptional care and advancing strategic priorities.

Responsibilities

Act as a strategic partner to the CEO, anticipating priorities, managing competing demands, and ensuring seamless daily operations
Serve as a primary point of contact and brand ambassador for internal and external stakeholders
Coordinate all CEO scheduling, meetings, and logistics, ensuring materials and briefings are prepared in advance
Proactively monitor and prioritize incoming information, identifying risks, issues, and opportunities
Draft, review, and manage a range of communications including correspondence, briefing notes, reports, and presentations
Support research, data analysis, and reporting for key initiatives and projects
Coordinate business travel and related logistics
Provide comprehensive administrative and coordination support to the Board Liaison
Coordinate board and committee work plans, agendas, materials, and meeting logistics
Liaise with administrative counterparts across related boards and committees
Provide executive-level support to Chiefs and Vice Presidents as required
Coordinate senior leadership meetings, retreats, and strategic initiatives
Support cross-functional projects and organizational priorities
Lead the effective and efficient administration of the Corporate Office
Maintain and continuously improve administrative policies, processes, and systems
Manage corporate records, filing systems, and documentation with a high degree of accuracy and confidentiality
Prepare payroll submissions and corporate expense reports
Manage office inventory and administrative resources
Identify and implement leading practices, tools, and technologies to enhance administrative effectiveness
Coordinate and provide guidance to administrative professionals, students, and volunteers as required

Requirements

Minimum 7 years of experience supporting C-level executives and Boards of Directors
Proven ability to anticipate priorities, exercise sound judgment, and operate with a high degree of independence and professionalism
Exceptional organizational and time management skills with the ability to manage competing priorities under pressure
Strong interpersonal, verbal, and written communication skills, with the ability to engage effectively at all levels
Demonstrated discretion and ability to manage sensitive and confidential information
Highly adaptable, proactive, and solutions-oriented, with a continuous improvement mindset
Satisfactory Police Check (including vulnerable sector screening)
Valid driver’s license and access to a vehicle
Successful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate.

Skills

Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel)
Strong proficiency with cloud-based tools (e.g., SharePoint, SurveyMonkey, Adobe Acrobat, social media platforms)

Location

On-site and off-site support

Work Type

Occasional evening and weekend work

Experience Level

Minimum 7 years of experience

Education Level

Bachelor’s degree or equivalent
Formal administrative training considered an asset

Salary/Compensations

$35.77 - $46.16

Benefits

Competitive total compensation package
Multi-employer pension plan
Professional development opportunities
Ongoing learning and development
Employee education assistance program
Award winning corporate culture
Safe, inclusive and supportive work environment

About the Company

Our people are our greatest strength and the core of our success. We invest in our employees' wellbeing and support their ongoing learning and development.
Yee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process.

Equal Opportunity

Yee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona-fide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation.